Executive Assistant to Group President — Global Ops & Travel

Caterpillar; Irving (TX); On-site; USD 89,000 - 134,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

401(k) savings plans

Health Savings Account (HSA)

Job summary

Caterpillar Inc. in Irving, TX, invites an experienced executive assistant to support senior leaders across the DT&D organization.

You will manage day-to-day global operations, coordinate complex calendars, and handle confidential information with tact and discretion. This onsite role requires arranging international travel, processing expenses, and coordinating meetings and events with internal teams and external partners.

Qualifications

• Extensive executive administrative experience supporting senior leaders incl. C-suite.
• Experience handling confidential information with discretion.
• Excellent communication and collaboration skills are required.

Responsibilities

• Assisting executive leader by managing day-to-day global operational and administrative needs concerning tasks, responsibilities, prioritizations, and delegations.
• Facilitating complex domestic and international travel arrangements; assisting in payments, expense processing, and charge card reconciliation.
• Managing executive calendars and coordinating complex schedules across internal and external senior leaders and teams.
• Overseeing and managing office procedures, involving organizational documents, records, reports, data entry, etc.
• Supporting global communications by maintaining a master calendar including holidays and events.
• Coordinating events and meetings including logistics, catering, scheduling, etc.

Skills

Executive support

Calendar management

Travel coordination

Confidential information handling

Communication

Multitasking

Problem solving

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Concur

Job description

Caterpillar Inc. in Irving, TX, invites an experienced executive assistant to support senior leaders across the DT&D organization.

You will manage day-to-day global operations, coordinate complex calendars, and handle confidential information with tact and discretion. This onsite role requires arranging international travel, processing expenses, and coordinating meetings and events with internal teams and external partners.