Dynamic Administrative Coordinator – Front Desk & Scheduling

Solar Turbines Incorporated; Broken Arrow (OK); On-site; USD 52,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

Paid time off

401(k) savings plans

Health Savings Account

Flexible Spending Accounts

Employee Assistance Program

Career Development

Incentive bonus

Disability benefits

Life Insurance

Parental leave

Tuition Reimbursement

Job summary

Caterpillar Inc. is seeking a Receptionist/Administrative Assistant to handle front desk reception and provide routine administrative support to GM and staff. The role requires intermediate computer skills, calendar management, travel arrangement coordination, and general office duties.

The position emphasizes accuracy, ability to multitask, and clear communication with internal and external customers. Onsite work five days a week with standard benefits and a competitive salary range.

Qualifications

• Knowledge and experience using Microsoft Office products.
• Knowledge of office administration activities.
• Ability to manage multiple concurrent objectives.
• Accuracy and attention to detail.

Responsibilities

• Perform standard administrative tasks using established methods and procedures.
• Prepare and distribute meeting minutes, reports, correspondence, charts, and presentation materials.
• Use intermediate computer skills for data entry, processing documents, purchase requisitions, maintenance requests, electronic mail and time management.
• Provide phone coordination, front desk reception, which includes primary coverage.
• Maintain calendars for management and conference rooms, set up and schedule meetings and department events. Coordinate travel arrangements.
• Operate and maintain supplies for all office machines including copiers and fax.
• Assist others in learning to use equipment, assist with machine breakdowns/failures.
• Interface with repair/maintenance technicians.
• Set up and maintain department files, log books and order and maintain appropriate inventory of office supplies.
• Receive, sort and route mail.

Skills

Microsoft Office

Office administration

Multitasking

Attention to detail

Job description

Caterpillar Inc. is seeking a Receptionist/Administrative Assistant to handle front desk reception and provide routine administrative support to GM and staff. The role requires intermediate computer skills, calendar management, travel arrangement coordination, and general office duties.

The position emphasizes accuracy, ability to multitask, and clear communication with internal and external customers. Onsite work five days a week with standard benefits and a competitive salary range.