Front Desk & Admin Support Specialist

Solar Turbines Incorporated; Broken Arrow (OK); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

PTO and Holidays

401(k) savings plans

Health Savings Account (HSA)

Flexible Spending Accounts (FSAs)

Wellness Programs

Employee Assistance Program

Discounts and voluntary benefits

Incentive bonus

Disability benefits

Life Insurance

Parental leave

Tuition Reimbursement

Job summary

Caterpillar Inc. is seeking an Administrative Assistant to manage front desk reception and support routine office tasks. You will assist GM and staff with meetings, minutes, and documentation in a collaborative environment.

The role requires intermediate computer skills, calendar management, travel arrangements, and handling incoming mail. This position is onsite five days a week with comprehensive benefits and competitive pay.

Qualifications

• Knowledge and experience using Microsoft Office products
• Knowledge of office administration activities
• Ability to manage multiple concurrent objectives
• Accuracy and attention to detail

Responsibilities

• Understand and perform standard administrative tasks using established methods and procedures.
• Prepare and distribute meeting minutes, reports, correspondence, charts, and presentation materials.
• Use intermediate computer skills for data entry, processing documents, purchase requisitions, maintenance requests, electronic mail and time management.
• Provide phone coordination, front desk reception, which includes primary coverage.
• Maintain calendars for management and conference rooms, set up and schedule meetings and department events. Coordinate travel arrangements.
• Operate and maintain supplies for all office machines including copiers and fax.
• Assist others in learning to use equipment, assist with machine breakdowns/failures.
• Interface with repair/maintenance technicians.
• Set up and maintain department files, log books and order and maintain appropriate inventory of office supplies. May include some cost control.
• Receive, sort and route mail.

Skills

Microsoft Office

Office administration

multitask management

Attention to detail

Job description

Caterpillar Inc. is seeking an Administrative Assistant to manage front desk reception and support routine office tasks. You will assist GM and staff with meetings, minutes, and documentation in a collaborative environment.

The role requires intermediate computer skills, calendar management, travel arrangements, and handling incoming mail. This position is onsite five days a week with comprehensive benefits and competitive pay.