Administrative Assistant — Onsite with Relocation Support

Caterpillar Inc.; Irving (TX); On-site; USD 34,000 - 52,000; Full time

Benefits offered by this job

Medical/dental/vision benefits

Paid time off

401(k) plan

Health Savings Account (HSA)

Flexible Spending Accounts (FSAs)

Career development

Job summary

Caterpillar Inc. in Irving, TX is seeking an Administrative Assistant to support executives and teams onsite at our Americas Distribution Services Division.

You will manage calendars, coordinate travel, prepare materials, and serve as a primary point of contact for internal and external stakeholders. This role emphasizes collaboration, meticulous office administration, and proficiency with Microsoft Office.

Qualifications

• Strong accuracy and attention to detail with ability to complete tasks precisely.
• Collaborates effectively with diverse teams and stakeholders.
• Excellent written and verbal communication skills.
• Adaptable to changing priorities and environments.
• Ability to manage multiple priorities and deadlines.
• Analytical problem-solving skills and proactive thinking.
• Solid office administration capabilities and processes.
• Proficiency with Microsoft Office applications.

Responsibilities

• Manage calendars, meeting coordination, travel arrangements, and expense processing.
• Prepare and distribute communications, presentations, and meeting materials.
• Serve as a point of contact for internal and external stakeholders.
• Coordinate day-to-day office operations, including workspace setup and supplies.
• Oversee conference rooms and common areas for readiness and cleanliness.
• Coordinate with IT and facilities to resolve equipment and workspace issues.
• Monitor visitor access and support security coordination.
• Organize food, events, and team activities as needed.
• Communicate office updates and announcements to team members.

Skills

Calendar management

Travel coordination

Effective communications

Office administration

Microsoft Office

Priority management

Problem solving

Tools

Microsoft Office

Job description

Caterpillar Inc. in Irving, TX is seeking an Administrative Assistant to support executives and teams onsite at our Americas Distribution Services Division.

You will manage calendars, coordinate travel, prepare materials, and serve as a primary point of contact for internal and external stakeholders. This role emphasizes collaboration, meticulous office administration, and proficiency with Microsoft Office.