Executive Assistant to Group President

Caterpillar; Irving (TX); On-site; USD 89,000 - 134,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

401(k) savings plans

Health Savings Account (HSA)

Job summary

Caterpillar Inc. in Irving, TX, invites an experienced executive assistant to support senior leaders across the DT&D organization.

You will manage day-to-day global operations, coordinate complex calendars, and handle confidential information with tact and discretion. This onsite role requires arranging international travel, processing expenses, and coordinating meetings and events with internal teams and external partners.

Qualifications

• Extensive executive administrative experience supporting senior leaders incl. C-suite.
• Experience handling confidential information with discretion.
• Excellent communication and collaboration skills are required.

Responsibilities

• Assisting executive leader by managing day-to-day global operational and administrative needs concerning tasks, responsibilities, prioritizations, and delegations.
• Facilitating complex domestic and international travel arrangements; assisting in payments, expense processing, and charge card reconciliation.
• Managing executive calendars and coordinating complex schedules across internal and external senior leaders and teams.
• Overseeing and managing office procedures, involving organizational documents, records, reports, data entry, etc.
• Supporting global communications by maintaining a master calendar including holidays and events.
• Coordinating events and meetings including logistics, catering, scheduling, etc.

Skills

Executive support

Calendar management

Travel coordination

Confidential information handling

Communication

Multitasking

Problem solving

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Concur

Job description

Career Area:

Business Services

Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

Our Digital, Technology & Distribution (DT&D) segment is responsible for the oversight and performance of the Cat® Dealer Network, managing the global aftermarket parts distribution network, and enterprise-wide inbound and outbound logistics. DT&D also leads the development of digital and technology solutions to support dealers and serve customers across all segments. DT&D is comprised of six divisions: Americas Distribution Services Division (ADSD), Asia Pacific Distribution (APD), Cat Digital, Cat Technology, Europe, Africa, Middle East, Eurasia Distribution (EAMED) and Product Support & Logistics Division (PSLD).

Additional Information:

• Location: Irving, TX (Williams Square Corporate Headquarters)
• Required Travel: Up to 15% (Domestic & International)
• Relocation Assistance Offered: None
• U.S. Work Authorization Assistance Offered: None

What You Will Do:

• Assisting executive leader by managing day-to-day global operational and administrative needs concerning tasks, responsibilities, prioritizations, and delegations.
• Facilitating complex domestic and international travel arrangements; assisting in payments, expense processing, and charge card reconciliation.
• Managing executive calendars and coordinating complex schedules across internal and external senior leaders and teams.
• Overseeing and managing office procedures, involving organizational documents, records, reports, data entry, etc.
• Supporting global communications by maintaining a master calendar including all holidays, special events, organization meetings, and gatherings involving office employees.
• Coordinating events and meetings including logistics, catering, scheduling, etc.

What You Have (Basic Qualifications):

• Extensive executive administrative experience providing strategic support to senior and executive leadership, including Group Presidents, Executive Vice Presidents, and C-suite stakeholders within large, matrixed organizations.
• Previous experience handling/managing confidential company information.
• Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.
• Collaborating: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.
• Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.
• Flexibility and Adaptability: Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.
• Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.
• Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations
• Calendaring: Knowledge of office electronic scheduling software; ability to use scheduling software to create, review or manage schedules.
• Office Administration: Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams (ex. travel, expenses, utilization of computer software programs such as Microsoft Outlook, Word, Excel, PowerPoint and Concur, etc.).

What You Will Get:

Through it all, we are one team – creating and delivering world-class components and solutions superior to the competition. Learn more about the Caterpillar Experience.

About Caterpillar:

Caterpillar Inc. is the world’s leading manufacturer of construction and mining equipment, off-highway diesel and natural gas engines, industrial gas turbines and diesel-electric locomotives. For nearly 100 years, we’ve been helping customers build a better, more sustainable world and are committed and contributing to a reduced-carbon future. Our innovative products and services, backed by our global dealer network, provide exceptional value that helps customers succeed.

#LI

#BI

Summary Pay Range:

$89,210.00 - $133,810.00

Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar.

Benefits:

Subject to plan eligibility, terms, and guidelines. This is a summary list of benefits.

• Medical, dental, and vision benefits*

• Paid time off plan (Vacation, Holidays, Volunteer, etc.)*

• 401(k) savings plans*

• Health Savings Account (HSA)*

• Flexible Spending Accounts (FSAs)*

• Health Lifestyle Programs*

• Employee Assistance Program*

• Voluntary Benefits and Employee Discounts*

• Career Development*

• Incentive bonus*

• Disability benefits

• Life Insurance

• Parental leave

• Adoption benefits

• Tuition Reimbursement

* These benefits also apply to part-time employees

This position requires working onsite five days a week.Visa Sponsorship is not available for this position.

Posting Dates:

October 15, 2026 - October 29, 2026

Any offer of employment is conditioned upon the successful completion of a drug screen.

Caterpillar is an Equal Opportunity Employer, Including Veterans and Individuals with Disabilities. Qualified applicants of any age are encouraged to apply.

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