Strategic Executive Assistant — Global Ops & Travel

Alvarez & Marsal; New York (NY); Hybrid; USD 75,000 - 85,000; Full time

Benefits offered by this job

Healthcare plans

401(k) retirement plan

Discretionary bonus program

Job summary

Alvarez & Marsal seeks an experienced Executive Assistant to support Financial Services Managing Directors. This is an in-office hybrid role in New York, Dallas or Atlanta, enabling leaders to focus on strategic initiatives.

You will manage complex calendars across time zones, coordinate domestic and international travel, handle meetings and expense reporting, and work with IT, Marketing, AR, AP, Legal and Facilities to ensure smooth operations.

Qualifications

• Minimum 5 years of Executive Assistant or Business Operations experience.
• Strong calendar, travel and expense management abilities with high attention to detail.
• Excellent communication skills with senior leaders and external partners.
• Moderate project coordination and cross-functional collaboration experience.

Responsibilities

• Provide high-level administrative support to Managing Directors in a fast-paced environment.
• Manage complex internal and client calendars across multiple executives and time zones.
• Coordinate domestic and international travel with detailed itineraries.
• Organize meetings and logistics for in-person and virtual settings.
• Process time and expense reports; support administrative processes for MDs.
• Serve as a professional point of contact for clients and stakeholders.
• Train and support new hires on processes and systems.
• Perform Excel analysis as needed; collaborate with cross-functional teams.

Skills

Executive support

Calendar management

Travel coordination

Expense reporting

Excel analysis

Cross-functional collaboration

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Teams

Salesforce

Concur

Box

Job description

Alvarez & Marsal seeks an experienced Executive Assistant to support Financial Services Managing Directors. This is an in-office hybrid role in New York, Dallas or Atlanta, enabling leaders to focus on strategic initiatives.

You will manage complex calendars across time zones, coordinate domestic and international travel, handle meetings and expense reporting, and work with IT, Marketing, AR, AP, Legal and Facilities to ensure smooth operations.