Executive Admin Assistant — VP Support (Onsite Irving)

Caterpillar; Irving (TX); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

401(k) savings plan

Health Savings Account (HSA)

Flexible Spending Accounts (FSAs)

Career development

Job summary

Caterpillar Inc. in Irving, TX is seeking an experienced Administrative Assistant to support the Americas Distribution Services Division.

You will manage executive calendars, arrange travel, prepare materials, and coordinate daily office operations for a team including VPs in Latin America and Center of Excellence. The role requires strong organizational skills, attention to detail, and effective communication.

Qualifications

• 5 to 10+ years of Administrative Assistant/Personal Assistant experience.
• Support for senior leaders or multiple VP stakeholders preferred.
• Proficiency in coordinating calendars, travel, and communications.

Responsibilities

• Manage calendars, meeting coordination, travel arrangements, and expense processing.
• Prepare and distribute communications, presentations, and meeting materials.
• Serve as a point of contact for internal and external stakeholders.
• Coordinate day-to-day office operations, workspace setup, and mail distribution.
• Oversee conference rooms and facilities, ensuring readiness and cleanliness.
• Collaborate with IT and facilities to resolve equipment and workspace issues.
• Coordinate food, events, and team activities as needed.
• Communicate updates, events, and key announcements to the team.

Skills

Accuracy & attention to detail

Collaboration

Effective communications

Flexibility / adaptability

Prioritization / multitasking

Problem solving

Office administration

Microsoft Office

Tools

Microsoft Office

Job description

Caterpillar Inc. in Irving, TX is seeking an experienced Administrative Assistant to support the Americas Distribution Services Division.

You will manage executive calendars, arrange travel, prepare materials, and coordinate daily office operations for a team including VPs in Latin America and Center of Excellence. The role requires strong organizational skills, attention to detail, and effective communication.