Executive Assistant to Four Partners — In-Office (SF/MP)

Bloom Talent; San Francisco (CA); On-site; USD 130,000 - 150,000; Full time

Benefits offered by this job

Full benefits

Job summary

Ideal candidates have 3+ years of EA experience, exceptional organization, and strong communication skills. You will manage priorities, coordinate meetings and events, and ensure the right people are in the right places at the right times.

Qualifications

• 3+ years of experience as an Executive Assistant supporting multiple stakeholders in a fast-paced environment.
• Strong organizational skills with exceptional attention to detail.
• Proactive, adaptable, and able to navigate ambiguity and shifting priorities.
• Professional, polished, and service-oriented, representing the team well.
• Strong verbal and written communication skills.
• Excellent judgment and ability to anticipate needs and take ownership.
• Able to think critically, stay organized under pressure, and streamline processes.
• Collaborative team-player across teams and stakeholders.

Responsibilities

• Provide day-to-day support to four Investment Partners.
• Manage calendars for the partners, reflecting shifting priorities and ensuring the right people are in the right meetings.
• Oversee automated scheduling coordination to avoid conflicts and align stakeholders.
• Coordinate travel arrangements and related logistics, including itineraries and accommodations.
• Support internal and external meetings by preparing spaces and coordinating logistics.
• Collaborate with team members on events and firm-wide initiatives.
• Process expenses and provide general administrative support for operations.
• Handle shifting priorities and time-sensitive requests with professionalism.

Skills

Calendar management

Travel coordination

Attention to detail

Communication skills

Ownership & independence

Job description

Ideal candidates have 3+ years of EA experience, exceptional organization, and strong communication skills. You will manage priorities, coordinate meetings and events, and ensure the right people are in the right places at the right times.