Executive Assistant to Investment Partners at Early-stage VC

Bloom Talent; San Francisco (CA); On-site; USD 130,000 - 150,000; Full time

Benefits offered by this job

Full benefits

Job summary

Ideal candidates have 3+ years of EA experience, exceptional organization, and strong communication skills. You will manage priorities, coordinate meetings and events, and ensure the right people are in the right places at the right times.

Qualifications

• 3+ years of experience as an Executive Assistant supporting multiple stakeholders in a fast-paced environment.
• Strong organizational skills with exceptional attention to detail.
• Proactive, adaptable, and able to navigate ambiguity and shifting priorities.
• Professional, polished, and service-oriented, representing the team well.
• Strong verbal and written communication skills.
• Excellent judgment and ability to anticipate needs and take ownership.
• Able to think critically, stay organized under pressure, and streamline processes.
• Collaborative team-player across teams and stakeholders.

Responsibilities

• Provide day-to-day support to four Investment Partners.
• Manage calendars for the partners, reflecting shifting priorities and ensuring the right people are in the right meetings.
• Oversee automated scheduling coordination to avoid conflicts and align stakeholders.
• Coordinate travel arrangements and related logistics, including itineraries and accommodations.
• Support internal and external meetings by preparing spaces and coordinating logistics.
• Collaborate with team members on events and firm-wide initiatives.
• Process expenses and provide general administrative support for operations.
• Handle shifting priorities and time-sensitive requests with professionalism.

Skills

Calendar management

Travel coordination

Attention to detail

Communication skills

Ownership & independence

Job description

Established early-stage VC is looking for an Executive Assistant to support four Investment Partners. In this role, you'll provide daily support to the four GPs to move seamlessly through their days — managing calendars and scheduling, coordinating travel, processing expenses, assisting with guests, and making sure the right people are in the right place at the right time. You'll also collaborate with another EA and the team to support events and firm-wide initiatives. Someone who brings a white-glove, service-first mindset to everything they do, is proactive, and thrives in a fast-moving and evolving environment where priorities shift and no two days look the same. This is an in-office role primarily based in San Francisco, with 1 day/week expected to be in the Menlo Park office. Must be flexible to commute and spend time between both offices depending on needs. 130-150K DOE + full benefits.

Responsibilities:

• Provide day-to-day support to four Investment Partners.
• Manage calendars for the partners, ensuring schedules reflect shifting priorities and the right people are in the right meetings.
• Oversee automated scheduling coordination, ensuring meetings are efficiently organized, conflicts are avoided, and stakeholders are aligned.
• Coordinate travel arrangements and related logistics, including itineraries, accommodations, transportation, and schedule adjustments as needed.
• Support internal and external meetings by preparing spaces, coordinating logistics, and helping ensure a seamless experience for visitors and team members.
• Collaborate closely with other team members on planning and executing events and supporting firmwide initiatives.
• Process expenses and provide general administrative support to help maintain efficient day-to-day operations.
• Manage shifting priorities, last-minute changes, and time-sensitive requests with strong judgment and professionalism.

Qualifications:

• 3+ years of experience as an Executive Assistant, ideally supporting multiple stakeholders in a fast-paced, evolving environment.
• Strong organizational skills and exceptional attention to detail, with the ability to manage competing priorities effectively.
• Proactive, adaptable, and comfortable navigating ambiguity, change, and shifting priorities with a calm and solutions-oriented approach.
• Professional, polished, and service-oriented, with the ability to represent the team well both internally and externally.
• Strong communication skills, both verbal and written.
• Excellent judgment and the ability to anticipate needs, prevent issues, and operate with a high level of ownership and independence.
• Ability to think critically, stay organized under pressure, and find opportunities to improve processes and work more efficiently.
• Collaborative team-player to effectively work with and across teams and stakeholders.