Strategic Executive Assistant to Partners

Kobre & Kim; San Francisco (CA); Hybrid; USD 80,000 - 120,000; Full time

Job summary

Kobre & Kim is seeking an Executive Assistant in San Francisco to partner with Partners across time zones, providing confidential administrative support and strategic calendar management.

This hybrid role requires the ability to travel, liaise with multiple departments, and assist with billing and BD activities. Candidates should have 5+ years of EA experience in professional services and active Notary Public status where required.

Qualifications

• Minimum of 5 years of experience in an Executive Assistant role for Partners.
• Professional services and/or law firm experience is essential.
• Must have or agree to obtain a Notary Public license for the requisite jurisdiction.
• Advanced proficiency in Microsoft Office Suite and desirable knowledge of firm software applications (Chrome River, iManage, HALO, OnePlace).
• Ability to work autonomously and be a proactive self-starter with strong attention to detail.
• Ability to plan, organize and carry out multiple related activities.

Responsibilities

• Provide confidential, comprehensive administrative support collaborating closely with key stakeholders.
• Own and proactively manage complex calendars as a strategic gatekeeper across time zones.
• Serve as liaison for communication between Partners and other business units.
• Manage client communications ensuring adherence to client requirements and attorney preferences.
• Ensure accurate recording of Attorney time with relevant teams.
• Support monthly client billing process and ensure invoices are reviewed and approved on time.
• Manage multiple tasks and projects to meet deadlines.
• Coordinate complex global travel arrangements with the travel team.
• Assist in planning BD meetings, events, conferences, and dinners.
• Collaborate with CRM team to manage contacts and marketing preferences.
• Work with Admissions and Compliance to address regulatory requirements.
• Provide backup coverage to other EA team members and adapt to additional tasks.

Skills

Executive support

Time management

Communication

Attention to detail

Notary Public license

Tools

Microsoft Office Suite

Outlook

PowerPoint

Excel

Word

Chrome River

iManage

HALO

OnePlace

Job description

Kobre & Kim is seeking an Executive Assistant in San Francisco to partner with Partners across time zones, providing confidential administrative support and strategic calendar management.

This hybrid role requires the ability to travel, liaise with multiple departments, and assist with billing and BD activities. Candidates should have 5+ years of EA experience in professional services and active Notary Public status where required.