Executive Assistant to Investment Team — In-Office, Bay Area

Bloom Talent; San Francisco (CA); On-site; USD 125,000 - 150,000; Full time

Benefits offered by this job

100% covered benefits

401K with match

Flexible PTO

Daily lunch

Onsite parking

Wellness stipend

Job summary

Bloom Talent is seeking an Executive Assistant to support a seven-person team across investment, capital markets, and portfolio operations. The role manages complex calendars, coordinates high-volume travel for conferences and meetings, and handles expenses while supporting firm-wide events.

The position is in-office, five days a week on the Peninsula, Burlingame, with a compensation range of 125–150K DOE plus bonus and comprehensive benefits.

Qualifications

• 3+ years supporting multiple executives in fast-paced environments, ideally PE/VC/hedge fund.
• Exceptional organizational skills and attention to detail.
• Strong calendaring skills with prioritization and judgment.
• Excellent written and verbal communication with a polished professional presence.

Responsibilities

• Own complex calendar and scheduling management for a seven-person team across investment, capital markets, and portfolio operations.
• Coordinate high-volume travel for conferences, board meetings, and deal meetings with multi-person itineraries.
• Manage and process expenses and support transition to a new expense platform.
• Serve as polished point of contact for external stakeholders including executives at portfolio companies.
• Partner with operations on internal events and firm-wide initiatives.
• Provide seamless coverage with the other EA and anticipate needs before they arise.

Skills

Calendar management

Travel coordination

Communication

Organization

Stakeholder management

MS Outlook

Tools

Microsoft Outlook

PowerPoint

Excel

CRM familiarity

Job description

Bloom Talent is seeking an Executive Assistant to support a seven-person team across investment, capital markets, and portfolio operations. The role manages complex calendars, coordinates high-volume travel for conferences and meetings, and handles expenses while supporting firm-wide events.

The position is in-office, five days a week on the Peninsula, Burlingame, with a compensation range of 125–150K DOE plus bonus and comprehensive benefits.