Executive Assistant to Founders — Fast-Growth AI Startup

WithCoverage; New York (NY); On-site; USD 140,000 - 160,000; Full time

Benefits offered by this job

Equity

Benefits package

Pre-tax accounts

401(k) provider

Flexible time off

In-office culture

Team events

Job summary

WithCoverage is transforming risk management with AI-powered tools and elite advisory services. As Executive Assistant, you will directly support the co-founders, managing calendars, travel, meetings, and sensitive information with excellence.

You will help prepare briefing materials, coordinate board and investor meetings, and streamline administrative workflows to scale with the company’s rapid growth. This role is based in our Hudson Square office, five days a week.

Qualifications

• 5+ years supporting senior executives in fast-paced environments.
• Exceptional attention to detail is essential.
• Strong written and spoken communication skills.
• Discretion and trust with confidential information.
• Proactive, resourceful, and able to close the loop.
• Calm under pressure with flexible prioritization.
• A collaborative team player who thrives in small teams.
• Comfortable building repeatable processes and adopting new tools.

Responsibilities

• Own and defend multiple executive calendars, resolving conflicts and prioritizing meetings.
• Coordinate high-stakes meetings end to end, including board/investor updates and offsites.
• Inboxes and inquiries: respond on executives' behalf with discretion.
• Prepare briefing materials and background on attendees for meetings.
• Assemble content for presentations, decks, and investor materials.
• Improve administrative infrastructure, templates, and workflows.
• Support curated in-office experiences, events, and client hosting.

Skills

5+ years

Attention to detail

Strong communicator

Discreet

Proactive

Calm under pressure

Team player

Systems-minded

Job description

WithCoverage is transforming risk management with AI-powered tools and elite advisory services. As Executive Assistant, you will directly support the co-founders, managing calendars, travel, meetings, and sensitive information with excellence.

You will help prepare briefing materials, coordinate board and investor meetings, and streamline administrative workflows to scale with the company’s rapid growth. This role is based in our Hudson Square office, five days a week.