Executive Assistant to Founders

Genesis; San Francisco (CA); Presencial; USD 100.000 - 140.000; Jornada completa

Descripción de la vacante

Genesis is seeking an experienced executive operations lead in San Francisco to work directly with the founders. You’ll own calendars, coordinate meetings, travel, recruiting logistics, and build AI-driven workflows to remove bottlenecks.

You’ll move fast, think strategically, and act with discretion in a high-autonomy role. Strong communication and problem-solving are essential as priorities shift quickly in a fast-growing startup environment.

Formación

• Experience in executive support, operations, or a similarly fast-paced role.
• High autonomy, sound judgment and the ability to anticipate needs.
• Exceptional organizational skills and attention to detail.
• Strong communication, discretion, and professional demeanor.
• Adaptable, resourceful and comfortable with ambiguity and changing priorities.
• AI-first mindset and hands-on experience with AI tools and automations.

Responsabilidades

• Manage and protect founders' calendars, prioritize competing requests, and resolve conflicts quickly.
• Coordinate internal and external meetings, including preparation, logistics, and follow-ups.
• Serve as a key point of contact between founders, employees, investors, and external partners.
• Own domestic and international travel arrangements, including last-minute changes.
• Support recruiting coordination, candidate visits, and interview logistics.
• Spot operational gaps, proactively solve problems, and take ownership of ad hoc initiatives.
• Build AI agents and workflows to automate repetitive tasks and inefficient processes across executive support and the company.

Conocimientos

Executive support

Operational excellence

Bias for action

Autonomy

Attention to detail

Communication

Ambiguity tolerance

AI tooling

Herramientas

AI agents

APIs

Scripting

Workflow automation platforms

Descripción del empleo

Work directly with the founders as the operational backbone of a fast-growing AI company. This is a high-ownership, high-autonomy role where you'll keep things running smoothly while using AI and automation to make the entire company more efficient.

What You’ll Do

• Manage and protect founders' calendars, prioritize competing requests, and resolve conflicts quickly.

• Coordinate internal and external meetings, including preparation, logistics, and follow-ups.

• Serve as a key point of contact between founders, employees, investors, and external partners.

• Own domestic and international travel arrangements, including last-minute changes.

• Support recruiting coordination, candidate visits, and interview logistics.

• Spot operational gaps, proactively solve problems, and take ownership of ad hoc initiatives.

• Build AI agents and workflows to automate repetitive tasks and inefficient processes across executive support and the company.

What You’ll Bring

• Experience in executive support, operations, or a similarly fast-paced role, ideally at a high-growth startup.

• Extremely fast and reliable, with a strong bias for action and follow-through.

• High autonomy and sound judgment, with the ability to anticipate needs and operate with limited direction.

• Exceptional organizational skills and attention to detail.

• Excellent communication skills, professionalism, and discretion.

• Adaptable and resourceful, comfortable with ambiguity and rapidly changing priorities.

• AI-first mindset, with hands-on experience using AI tools and building automations.

• Bonus: Technical fluency with AI agents, APIs, scripting, or workflow automation platforms.