Executive Assistant to Co-Founder — High-Impact Global Ops

Runway; New York (NY); Hybrid; USD 120,000 - 170,000; Full time

Job summary

Runway is seeking a highly skilled Executive Assistant to support one of our Co-founders in a fast-moving AI company based near NYC. You will manage calendars, coordinate meetings and travel, and drive proactive problem solving to keep the executive focused on strategic priorities.

The role offers high visibility, significant impact, and opportunities to work with a diverse team across operations, partnerships, and investor relations, with relocation considered for the right candidate.

Qualifications

• 5+ years of executive administrative support experience or similar
• Experience supporting C‑suite executives or founders in fast‑paced environments
• Proven calendar management and travel coordination experience
• Prior investor relations support is a plus
• Must be highly organized with proactive mindset
• Strong written and verbal communication skills
• Excellent discretion and professionalism

Responsibilities

• Proactively manage calendars and prioritise tasks (Google Calendar)
• Coordinate internal and external meetings and events
• Support VIP meetings with customers, prospects, candidates, and investors
• Assist with special projects including coordination for international expansion
• Review and submit monthly expense reports
• Coordinate travel arrangements as needed
• Build collaborative relationships with executives and colleagues

Skills

Executive support

C-suite experience

Calendar management

Travel coordination

Investor relations

Google Workspace & Slack

Discretion & professionalism

Communication skills

Prioritization under pressure

Attention to detail

Tools

Google Workspace

Slack

Job description

Runway is seeking a highly skilled Executive Assistant to support one of our Co-founders in a fast-moving AI company based near NYC. You will manage calendars, coordinate meetings and travel, and drive proactive problem solving to keep the executive focused on strategic priorities.

The role offers high visibility, significant impact, and opportunities to work with a diverse team across operations, partnerships, and investor relations, with relocation considered for the right candidate.