Executive Assistant to Founder | NYC Startup, On-Site

BehaviorAI; New York (NY); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits

Direct collaboration with founder

Job summary

BehaviorAI in New York City is seeking an organized Executive Assistant to work directly with the founder and CEO. The role is on-site, full-time, and requires ownership, problem-solving, and a proactive mindset in a fast-paced startup.

You will manage schedules, travel, office operations, and day-to-day logistics to help the team scale. Ideal candidates have 3+ years in executive assistance or related roles, superb organizational and communication skills, and the ability to handle confidential

Qualifications

• 3+ years of executive assistance, office management, or related role.
• Strong organizational skills with attention to detail.
• Excellent written and verbal communication abilities.
• Proactive, resourceful, and independent problem-solver.
• Ability to handle confidential information with discretion.
• Experience using Google Workspace and modern productivity tools.

Responsibilities

• Manage CEO's calendar, meetings, scheduling, and communications with investors and stakeholders.
• Coordinate domestic and international travel arrangements and itineraries.
• Oversee daily office operations, supplies, vendors, and maintenance.
• Organize internal/external meetings, visits, and team events.
• Support recruiting logistics, including interview scheduling and candidate communications.
• Coordinate onboarding logistics for new hires.
• Handle expense reports, reimbursements, invoices, and admin tasks.
• Proactively resolve issues and improve administrative workflows.

Skills

Executive support

Organization

Communication

Independence

Google Workspace

Travel coordination

Tools

Google Workspace

Job description

BehaviorAI in New York City is seeking an organized Executive Assistant to work directly with the founder and CEO. The role is on-site, full-time, and requires ownership, problem-solving, and a proactive mindset in a fast-paced startup.

You will manage schedules, travel, office operations, and day-to-day logistics to help the team scale. Ideal candidates have 3+ years in executive assistance or related roles, superb organizational and communication skills, and the ability to handle confidential