Executive Assistant to Founders | AI-Driven Ops & Social

Rewired Talent Management; Nashville (TN); Hybrid; USD 70,000 - 100,000; Full time

Job summary

Rewired Talent Management seeks an exceptionally organized Executive Assistant to support our executive team in a fast-paced, entrepreneurial environment. This role requires keen attention to detail, clear communication, and proactive problem-solving across daily operations.

Ideal candidates will manage complex calendars, coordinate travel, and prepare materials while maintaining confidential information with discretion.

Qualifications

• 3–5 years of experience as an Executive Assistant.
• Proficient with Google Workspace and productivity tools.
• Excellent written and verbal communication with discretion.
• Ability to work independently in a fast-paced environment.
• Experience with social media management and content creation.

Responsibilities

• Manage complex scheduling, including calendar management, meeting coordination, and travel logistics for the executive team.
• Prioritize emails, calls, and correspondence for timely, thoughtful responses.
• Prepare meeting materials, agendas, and follow-up notes; track action items.
• Support planning and execution of company events and initiatives.
• Maintain organized digital and physical filing systems for quick access.
• Serve as a primary gatekeeper, handling inquiries with discretion.
• Anticipate needs and resolve challenges proactively.
• Assist with expense reports, invoices, and admin documentation.
• Coordinate communication across departments and with external partners.
• Provide social media management support and content organization.
• Create/edit social media content using photo/video tools and AI features.
• Leverage AI tools to improve productivity and workflows.

Skills

Organizational skills

Multitasking

Time management

Communication

Tools

Google Workspace

Slack

Asana

Notion

Content editing software

AI tools

Job description

Rewired Talent Management seeks an exceptionally organized Executive Assistant to support our executive team in a fast-paced, entrepreneurial environment. This role requires keen attention to detail, clear communication, and proactive problem-solving across daily operations.

Ideal candidates will manage complex calendars, coordinate travel, and prepare materials while maintaining confidential information with discretion.