Executive Assistant

Ricursive Intelligence; Palo Alto (CA); On-site; USD 90,000 - 135,000; Full time

Job summary

Ricursive Intelligence is a frontier AI Lab focused on building self-improving systems, starting with chip design. We are reinventing chip development and closing the loop between AI and the hardware that fuels it, recursively accelerating the path to artificial superintelligence.

We are seeking an Executive Assistant to support our two co-founders, Anna Goldie and Azalia Mirhoseini. You will drive their daily priorities, manage time demands, and act with minimal direction.

Qualifications

• Experience supporting founders or executives at early-stage startups.
• Ability to manage competing priorities with minimal direction.
• Proactive, detail oriented, self-driven.

Responsibilities

• Manage two co-founders' calendars and scheduling conflicts.
• Serve as liaison and primary contact for external parties.
• Coordinate agendas, context sharing, and track post-meeting actions.
• Handle end-to-end travel itineraries and expense submissions.
• Support Office Manager on strategic office initiatives and daily operations.

Skills

Executive support

Calendar management

Travel coordination

Meetings & communications

Job description

Ricursive Intelligence is a frontier AI Lab focused on building self-improving systems, starting with chip design. We are reinventing chip development and closing the loop between AI and the hardware that fuels it, recursively accelerating the path to artificial superintelligence.

We're looking for a best-in-class Executive Assistant to join our team and support our two co-founders, Anna Goldie and Azalia Mirhoseini. In this role, you will drive the co-founders' daily priorities and manage ongoing demands for their time. You should be proactive, detail oriented, and self-driven. You should have experience juggling competing priorities and making judgments on others' behalf with little or no direction. We're looking for candidates with prior experience supporting founders or executives at Series A or B start-ups.

Key responsibilities:

• Calendar Management: Manage dynamic calendars for two co-founders, resolving scheduling conflicts and preserving focus time.

• Executive Liaison: Serve as the strategic gatekeeper and primary point of contact for external parties, particularly at first point of contact.

• Meeting Preparation: Coordinate agendas, share context, and track post-meeting action items to ensure firm accountability.

• Travel & Expenses: Manage end-to-end travel itineraries, accommodations, and daily logistics for all work travel. Support co-founders' expense submission, ensuring all receipts are captured and uploaded timely.

• Office Support: Support Office Manager on large, strategic office initiatives and ad-hoc daily operations.