Executive Assistant to Founder & CEO | AI-Driven Efficiency

Medici; Austin (TX); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

Onsite yoga

Catered healthy lunches

IV therapy discounts

M-Sculpt discounts

Job summary

Medici in Austin, TX seeks an experienced Executive Assistant to support the Founder/CEO. You will manage complex calendars, coordinate travel, prepare briefing materials, draft communications, and coordinate investor and VIP engagements.

The role requires discretion, strong judgment, and the ability to thrive in a high-trust environment. The successful candidate will leverage AI-powered tools to streamline workflows and maintain confidentiality while supporting strategic priorities and company

Qualifications

• 5+ years supporting a senior executive or founder.
• Excellent written and verbal communication.

Responsibilities

• Manage and prioritize the executive’s calendar with competing priorities.
• Coordinate complex travel and itineraries for executive engagements.
• Prepare briefing materials for meetings, investor calls, and external engagements.
• Draft and manage correspondence on behalf of the Executive.
• Track follow-ups and ensure accountability across meetings and initiatives.
• Serve as a professional point of contact for investors, advisors, partners, and VIP clients.
• Support coordination of executive meetings, events, and stakeholder gatherings.
• Assist with relationship management including outreach and gifts.
• Improve systems and workflows using AI and productivity tools.
• Maintain strict confidentiality and discretion with sensitive information.
• Provide general administrative support to maintain executive momentum.

Skills

Executive support 5+ years

Calendar management

Travel coordination

Communication skills

Google Workspace

AI and automation tooling

Education

Bachelor’s degree preferred

Tools

AI tooling

Job description

Medici in Austin, TX seeks an experienced Executive Assistant to support the Founder/CEO. You will manage complex calendars, coordinate travel, prepare briefing materials, draft communications, and coordinate investor and VIP engagements.

The role requires discretion, strong judgment, and the ability to thrive in a high-trust environment. The successful candidate will leverage AI-powered tools to streamline workflows and maintain confidentiality while supporting strategic priorities and company