Executive Assistant to Co-Founders

C-SUITE ASSISTANTS; Menlo Park (CA); On-site; USD 110,000 - 150,000; Full time

Job summary

C-SUITE ASSISTANTS is seeking an Executive Assistant to support the two Co-Founders in Menlo Park. This in-office role involves managing calendars, prioritizing meetings, vetting emails, and preparing confidential correspondence to keep day-to-day operations running smoothly.

You will coordinate travel, assist with recruiting, and serve as the first point of contact for the executive office, requiring discretion, strong communication, and the ability to thrive in a fast-paced startup environment.

Qualifications

• Minimum of 4 years supporting a C-level executive.
• Bachelor's degree from college or university.
• Fluent in Google Suite with strong written and verbal communication.
• Background in startups or technology is a plus.
• Demonstrates discretion and trust in confidential matters.

Responsibilities

• Coordinate and prioritize meetings for the Co-Founders.
• Vet and prioritize the Co-Founders’ emails.
• Maintain a busy calendar and ensure the day runs smoothly.
• Assist with recruiting: scheduling and tracking candidates.
• Prepare confidential correspondence and meeting materials.
• Coordinate board meetings and follow up on action items.
• Arrange complex travel and itineraries.
• Process expense reports and office operations.

Skills

Strong communication

Google Suite

Confidentiality

Startup experience

Discretion

Education

BA/BS degree

Tools

Google Workspace

Job description

A growing company focused on delivering AI solutions and services (with a focus on data strategy, analysis and AWS cloud-native engineering expertise) is looking for an Executive Assistant to the two Co-Founders. The firm has been operating for 1.5 years and is backed by a venture capital firm. The office is in Menlo Park and currently has 10 employees and has a chill culture. The role is in office 5 days a week.

About the Job:

• Coordinate and prioritize meetings for the CO-FOUNDERS
• Vet and prioritize the CO-FOUNDERS’ emails
• Maintain a busy calendar and prioritize on the CO-FOUNDERS’ behalf and make sure the CO-FOUNDERS’ day runs smoothly
• Assist with recruiting: scheduling and tracking candidates
• Compose and prepare confidential correspondence
• Prepare materials for meetings, internal and external
• Serve as the first point of contact for the executive office
• Coordinate Board meetings, prepare materials for the meetings and follow up on action items
• Coordinate complex travel arrangements and create itineraries
• Process expense reports
• Manage the office: order supplies and meals, contact building management when needed
• Some off-hour availability required

About You:

• Minimum of 4 years of experience supporting a c-level executive
• BA/BS from a college or university
• Fluent in Google Suite
• Background working for a startup, technology, investment, consulting firm a plus
• Strong communication skills: written and verbal
• Strategic thinker
• Understand the importance of confidentiality and trust
• Dynamic and proactive comfortable in a fast-paced environment
• Polished, professional demeanor and the gravitas to interact with high-level executives