Executive Assistant

Addison Group; Austin (TX); Hybrid; USD 104,000 - 127,000; Full time

Benefits offered by this job

3 weeks PTO

1 week paid sick leave

Approximately 20 paid holidays

Hybrid schedule

Commuter benefits

401(k) plan

Parental leave

Job summary

Addison Group in Austin, TX, is seeking an experienced Executive Assistant to support a small team of executives in a fast-paced, professional setting. This role blends executive support with office operations and front-of-house responsibilities for investors, portfolio company executives, vendors, and guests.

Reporting to the COO, you will manage calendars, travel, meetings, and expense reports while ensuring a polished, welcoming office.

Qualifications

• Bachelor's degree preferred.
• 3+ years of Executive Assistant or administrative support experience.
• Experience supporting multiple executives in a fast-paced corporate environment.
• Strong calendar management and travel coordination experience.
• Excellent written and verbal communication skills.
• Advanced Microsoft Office proficiency (Outlook, Word, Excel, PowerPoint).
• Discretion, professionalism and executive presence.

Responsibilities

• Manage complex calendars, meetings, and scheduling for multiple executives.
• Coordinate domestic and international travel arrangements.
• Organize meeting logistics, conference rooms, catering, and presentation materials.
• Prepare and process expense reports.
• Reception & guest experience and welcome visitors professionally.
• Office operations and coordination with building management and vendors.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

MS Office

Education

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Position Title

Executive Assistant

Location

Austin, TX / Downtown/ Hybrid Schedule

Compensation

$115,000 / Annually / Dependent on experience / Annual Bonus Opp. of 5-10%

Benefits

This position is eligible for comprehensive benefits package outlined below.

About the Opportunity

A highly respected and growing private equity firm is seeking an experienced Executive Assistant to join its Austin office. This is a highly visible role that combines executive support, office operations, and front-of-house responsibilities in a fast-paced, professional environment.

The Executive Assistant will serve as a key member of a collaborative administrative team, supporting approximately ten professionals across multiple business functions while helping maintain a polished and welcoming office environment for investors, portfolio company executives, vendors, and guests.

This is an outstanding opportunity for a polished administrative professional who enjoys balancing executive support with office coordination and thrives in a high-expectation, relationship-driven culture.

Position Overview

Reporting to the Chief Operating Officer, this role will provide administrative support to a team of professionals while serving as the primary point of contact for office visitors and guests. Success in this position requires exceptional organization, professionalism, attention to detail, and the ability to manage multiple priorities simultaneously.

Key Responsibilities

• Executive Support
• Manage complex calendars, meetings, and scheduling for multiple executives
• Coordinate domestic and international travel arrangements
• Organize meeting logistics, conference rooms, catering, and presentation materials
• Prepare and process expense reports
• Partner closely with administrative team members across multiple offices
• Handle highly confidential information with discretion and professionalism
• Reception & Guest Experience
• Serve as the first point of contact for visitors, vendors, and incoming calls
• Welcome and host guests in a professional and polished manner
• Coordinate conference room scheduling and setup
• Ensure a seamless and exceptional visitor experience
• Office Operations
• Support day-to-day office and facilities coordination
• Assist with office events and special projects
• Liaise with building management and external vendors
• Help maintain a professional, organized, and efficient office environment

Qualifications

• Bachelor's degree preferred
• 3+ years of Executive Assistant, Administrative Assistant, or related administrative support experience
• Experience supporting multiple executives in a fast-paced corporate environment
• Strong calendar management and travel coordination experience
• Excellent written and verbal communication skills
• Advanced Microsoft Office proficiency, particularly Outlook, Word, Excel, and PowerPoint
• Exceptional organization, attention to detail, and follow-through
• Demonstrated professionalism, discretion, and executive presence

Ideal Background

Candidates from private equity, investment management, venture capital, consulting, financial services, law firms, or other professional services environments will be especially well-positioned for success. This opportunity is ideal for an individual who enjoys both executive support and office-facing responsibilities and takes pride in creating a seamless experience for internal and external stakeholders.

Work Environment

• Hybrid schedule: Monday-Thursday in office, Friday remote
• Austin, TX (Downtown)
• Professional, collaborative office environment
• Regular interaction with senior leadership, investors, and external partners

Benefits

• 3 weeks PTO
• 1 week paid sick leave
• Approximately 20 paid holidays and office closures annually, including the week between Christmas Eve and New Year's Day
• Work-from-anywhere flexibility during the month of August (business needs permitting)
• Premium PPO medical plans with significant employer contribution
• Dental and vision insurance
• Short-term and long-term disability coverage
• Flexible Spending Account (FSA)
• Commuter benefits
• 401(k) plan
• Up to 16 weeks paid parental leave for primary caregivers
• 4 weeks paid parental leave for secondary caregivers
• Up to $10,000 reimbursement for egg freezing

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.

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