Executive Assistant to Institute Director

Washington University in St. Louis; St. Louis (MO); On-site; USD 66,000 - 113,000; Full time

Benefits offered by this job

Vacation and holidays

Health insurance

Metro U-Pass

Tuition assistance

Job summary

Washington University in St. Louis is seeking an administrative professional to support the Executive Director at the McDonnell Genome Institute.

The role requires coordinating calendars, meetings, travel, and communications while preparing strategic materials and letters for collaborators and faculty searches. Candidates should have a high school diploma, 5 years of relevant experience, and strong organizational and confidentiality skills.

Qualifications

• High school diploma or equivalent high school certification or combination of education and/or experience.
• Two years of college or business school.
• Five years of experience in a business or medical setting.

Responsibilities

• Schedules meetings and conference calls for the Executive Director, and manages communications for the Director and Center.
• Assists in preparing the annual strategic plan, gathering information, updating reports, coordinating meetings and presentations.
• Prepares recommendation letters and correspondence for collaborators and faculty job searches; monitors communications for the Director with AI-assisted support when appropriate.
• Schedules travel for meetings and conferences; oversees travel for visitors including collaborators and postdoc recruiting.

Skills

Administrative Organization

Communication

Confidentiality

Government Grants

Interpersonal Skills

Microsoft Office

Office Equipment

Prioritization

Time Management

Education

High school diploma or equivalent

Two years of college or business school

Five years of experience in a business or medical setting

Job description

Washington University in St. Louis is seeking an administrative professional to support the Executive Director at the McDonnell Genome Institute.

The role requires coordinating calendars, meetings, travel, and communications while preparing strategic materials and letters for collaborators and faculty searches. Candidates should have a high school diploma, 5 years of relevant experience, and strong organizational and confidentiality skills.