Senior Administrative Coordinator, Academic Pediatrics

Washington University in St. Louis; Missouri; Hybrid; USD 29,000 - 45,000; Full time

Job summary

Washington University in St. Louis is seeking an administrative assistant to support the Division Chief of Academic Pediatrics and the Division of Academic Pediatrics. The role focuses on calendar management, document preparation, and coordination of faculty onboarding and grants.

Primary duties include preparing materials for meetings, drafting letters and reports, organizing files, and supporting scheduling and travel reimbursements in a busy university clinic environment.

Qualifications

• Education: High school diploma or equivalent.
• Three years of relevant work experience.
• No specific certification or professional license required.

Responsibilities

• Anticipates and prepares materials for the Division Chief for conferences and meetings.
• Manages calendar of Division Chief and takes meeting minutes as needed.
• Coordinates on-site visits and faculty interviews.
• Supports onboarding of new faculty and staff.
• Manages division files and paperwork for grants.

Skills

Communication

Microsoft Excel

Microsoft Word

Organizing

Office Equipment

Workday Software

Payroll Systems

Supervision

Working Independently

Education

High school diploma or equivalent

Job description

Washington University in St. Louis is seeking an administrative assistant to support the Division Chief of Academic Pediatrics and the Division of Academic Pediatrics. The role focuses on calendar management, document preparation, and coordination of faculty onboarding and grants.

Primary duties include preparing materials for meetings, drafting letters and reports, organizing files, and supporting scheduling and travel reimbursements in a busy university clinic environment.