Executive Assistant to Directors | Master Scheduler & Ops Pro

Aston Carter; Sunnyvale (CA); On-site; USD 41,000 - 44,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) retirement plan

PTO / vacation

Onsite role in Sunnyvale

Job summary

Aston Carter in Sunnyvale, CA is seeking an Executive Assistant II to support two Directors in the Devices Demand Planning team. This full-time onsite role requires strong calendar management, discretion, and flawless communication to keep executives organized and informed.

You will manage complex schedules, coordinate travel, track priorities, and provide comprehensive administrative support across cross-functional teams, fostering efficient collaboration in a fast-paced environment.

Qualifications

• 4+ years of experience supporting senior management or Directors.
• Advanced calendar management and MS Outlook proficiency.
• Ability to maintain confidentiality and handle sensitive information.
• Excellent verbal and written communication.

Responsibilities

• Manage complex calendars for two Directors.
• Prioritize high volumes of information and requests.
• Track meetings, priorities, travel, and expenses.
• Provide all administrative support functions.
• Handle multiple tasks with timely action on deliverables.
• Foster cross-team relationships.

Skills

Calendar management

MS Outlook

Confidentiality

Communication

Executive support

Microsoft Office

Attention to detail

Education

Bachelor's degree preferred

Job description

Aston Carter in Sunnyvale, CA is seeking an Executive Assistant II to support two Directors in the Devices Demand Planning team. This full-time onsite role requires strong calendar management, discretion, and flawless communication to keep executives organized and informed.

You will manage complex schedules, coordinate travel, track priorities, and provide comprehensive administrative support across cross-functional teams, fostering efficient collaboration in a fast-paced environment.