Executive Assistant II

Aston Carter; Sunnyvale (CA); Sur place; USD 41 000 - 44 000; Plein temps

Avantages offerts par ce poste

Medical, dental & vision

401(k) retirement plan

PTO / vacation

Onsite role in Sunnyvale

Résumé du poste

Aston Carter in Sunnyvale, CA is seeking an Executive Assistant II to support two Directors in the Devices Demand Planning team. This full-time onsite role requires strong calendar management, discretion, and flawless communication to keep executives organized and informed.

You will manage complex schedules, coordinate travel, track priorities, and provide comprehensive administrative support across cross-functional teams, fostering efficient collaboration in a fast-paced environment.

Qualifications

• 4+ years of experience supporting senior management or Directors.
• Advanced calendar management and MS Outlook proficiency.
• Ability to maintain confidentiality and handle sensitive information.
• Excellent verbal and written communication.

Responsabilités

• Manage complex calendars for two Directors.
• Prioritize high volumes of information and requests.
• Track meetings, priorities, travel, and expenses.
• Provide all administrative support functions.
• Handle multiple tasks with timely action on deliverables.
• Foster cross-team relationships.

Connaissances

Calendar management

MS Outlook

Confidentiality

Communication

Executive support

Microsoft Office

Attention to detail

Formation

Bachelor's degree preferred

Description du poste

Job Title: Executive Assistant II

Job Description

We are seeking a highly motivated and customer-obsessed Executive Assistant to support two Directors within the Devices Demand Planning organization. This role involves strong organizational skills, high judgment, and attention to detail in managing competing priorities in a fast-paced, collaborative environment.

Responsibilities

• Manage complex calendar and scheduling for both Directors.
• Prioritize amidst high volumes of information and requests, ensuring appropriate urgency.
• Monitor and track meetings, priorities, and manage travel and expenses.
• Handle all administrative support functions.
• Manage multiple tasks and action items, ensuring timely action on deliverables.
• React with appropriate urgency to situations requiring quick turnaround.
• Build effective working relationships across teams.

Essential Skills

• Attention to detail.
• Advanced calendar management, fluent in all calendar invites in MS Outlook.
• Ability to work with confidentiality.
• Strong verbal and written communication skills.
• 4+ years of experience supporting senior management or Directors.
• Excellent PC skills with strong knowledge of Microsoft Office and Outlook.

Additional Skills & Qualifications

• Bachelors degree preferred.
• Ability to complete a high volume of tasks.
• Experience in finance or related departments.
• Experience with recruiting coordination and general business.

Work Environment

This is a full-time onsite role located in Sunnyvale, CA, working from 9am to 5pm PT, Monday through Friday. The team culture is supportive, hosting multiple engagement events monthly. The organization values an AI-forward approach, working cross-functionally across sales, marketing, and product line leadership. The role includes managing multiple Directors within a small team of approximately 25 employees, providing an opportunity to influence from a smaller scale to a broader organizational impact.

Job Type & Location

This is a Contract position based out of Sunnyvale, CA.

Pay and Benefits

The pay range for this position is $30.00 - $32.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Sunnyvale, CA.

Application Deadline

This position is anticipated to close on Oct 26, 2026.

Workplace Type

This is a fully onsite position in Sunnyvale,CA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] ([e-mail]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.