Executive Assistant to Directors- Calendar, Travel & Events

Amazon; Santa Monica (CA); On-site; USD 70,000 - 97,000; Full time

Job summary

Amazon Ads in Santa Monica is seeking an Executive Assistant to support two to three Directors in a fast-paced, growing organization. The role requires handling confidential information, managing calendars, organizing events, and coordinating domestic and international travel.

The position is in-office five days a week and offers comprehensive benefits, including health insurance and RSUs as part of the compensation package.

Qualifications

• 3+ years of professional or military experience.
• Experience with executive level calendar management.
• Experience with domestic or international travel coordination.
• Experience with Microsoft Office products and applications.

Responsibilities

• Manage complex calendar and scheduling to support teams in multiple locations.
• Manage domestic and international travel.
• Manage expense report coordination and submission.
• Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events).
• Ensure the timely completion of critical tasks and follow up on overdue matters as a liaison for direct reports.
• Work closely with the leadership team, program managers, recruiting, and other Executive Assistants to provide support to the organization.
• Help to develop & maintain new mechanisms within the team.
• During peak periods, evening and weekend are required.

Skills

Executive support

Calendar management

Travel coordination

Communication

Tools

Microsoft Office

Job description

Amazon Ads in Santa Monica is seeking an Executive Assistant to support two to three Directors in a fast-paced, growing organization. The role requires handling confidential information, managing calendars, organizing events, and coordinating domestic and international travel.

The position is in-office five days a week and offers comprehensive benefits, including health insurance and RSUs as part of the compensation package.