Executive Assistant to Deans | Calendar & Travel Liaison

Washington University in St. Louis; Goodwell (OK); On-site; USD 35,000 - 54,000; Full time

Benefits offered by this job

Vacation days

Health insurance

Metro U-Pass transit access

Retirement plan (403(b))

Job summary

Washington University in St. Louis is seeking an Executive Assistant in St. Louis, MO to manage online calendars for the executive team, arrange meetings, coordinate travel, and prepare materials for distribution prior to engagements.

The role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks. Candidates should be proficient in Microsoft Office and capable of supporting senior officials and Deans.

Qualifications

• High school diploma or equivalent.
• No specific certifications required.
• No specific work experience required.
• Proficient with Microsoft Office; typing and word processing skills.

Responsibilities

• Maintains executive calendars, schedules meetings and conference rooms; coordinates Deans and outside contacts.
• Prepares and proofs correspondence and distributes materials for meetings.
• Opens, sorts and prioritizes mail; manages follow-up items and prepares travel arrangements.
• Answers calls for the executive and senior staff and directs inquiries to appropriate departments.
• Carries out travel arrangements and prepares expense reports; reviews travel reports for approval.
• acts as back-up to other administrative staff and serves as lead admin in the department.
• Performs other duties as assigned.

Skills

Microsoft Office

Typing

Word Processing

Education

High school diploma

Associate degree

Bachelor’s degree

Job description

Washington University in St. Louis is seeking an Executive Assistant in St. Louis, MO to manage online calendars for the executive team, arrange meetings, coordinate travel, and prepare materials for distribution prior to engagements.

The role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks. Candidates should be proficient in Microsoft Office and capable of supporting senior officials and Deans.