Executive Assistant to Dean - Campus Operations

Tulsa Community College; Tulsa (OK); On-site; USD 42,000 - 64,000; Full time

Job summary

Tulsa Community College is seeking an experienced Executive Administrative Assistant to support the Dean of the School of Science & Aeronautics. You will manage the Dean's calendar, coordinate meetings, and handle gatekeeping duties to ensure priorities are met.

You will draft routine correspondence, prepare memorandums and reports, and assist with budget-related tasks and departmental communications across Academic Affairs, HR, and Grants Office.

Qualifications

• Associate degree or equivalent required; related work experience acceptable.
• Minimum 3 years in office administration or executive support.
• Strong calendar management and gatekeeper skills.
• Proficient with MS Office and database management; excellent administrative skills.
• Excellent written and verbal communication; ability to work with diverse stakeholders."
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Manage the Dean's calendar and coordinate meetings.
• Prepare minutes, agendas, and routine correspondence.
• Draft reports and assist with budget-related tasks and requisitions.
• Coordinate with Academic Affairs, HR, Grants Office on updates and deadlines.
• Liaise with faculty, staff, and external partners to facilitate operations.
• Archive documents and maintain credential matrices and databases.

Skills

Office Administration

Education

Associate degree or equivalent

Tools

Concur/travel software

NeoEd

ProcessMaker

SharePoint/OneDrive

Wrike

Nuventive Improvement

Curriculog

Apex

Banner

Cognos

Job description

Tulsa Community College is seeking an experienced Executive Administrative Assistant to support the Dean of the School of Science & Aeronautics. You will manage the Dean's calendar, coordinate meetings, and handle gatekeeping duties to ensure priorities are met.

You will draft routine correspondence, prepare memorandums and reports, and assist with budget-related tasks and departmental communications across Academic Affairs, HR, and Grants Office.