Dean’s Administrative Assistant – Arts & Sciences

Bay College - Main Campus; Escanaba (MI); On-site; USD 27,000 - 32,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

HSA / FSA

Job summary

Bay College - Main Campus seeks an Administrative Assistant to support the Dean of Arts, Sciences, and Teaching and Learning. You will manage calendars, travel, records, and communications while coordinating office operations and reporting.

The role also assists with faculty records, course scheduling, budgets, and meetings. Strong organization, discretion, and independence are essential in a fast-paced academic environment.

Qualifications

• Associate’s degree required; two years of office experience with similar responsibilities.
• Proficiency in Microsoft Office and Adobe products; ability to learn new systems.
• Strong organizational, project management, prioritization, and time management skills.
• Excellent communication, interpersonal, customer service, and relationship-building abilities.
• Ability to work independently, maintain confidentiality, and exercise sound judgment.

Responsibilities

• Provide administrative support to the Dean, including calendar management, correspondence, travel, records, and reporting.
• Coordinate facilities and work orders; assist with faculty records, scheduling, and budgets.
• Support teaching and learning activities, meetings, and events across the department.
• Assist with course scheduling, meetings, and communications across academic affairs.

Skills

Strong organizational skills

Excellent communication

Discretion and confidentiality

Independent work

Typing 50 wpm

Education

Associate’s degree

Bachelor’s degree (preferred)

Tools

Microsoft Office

Adobe products

Job description

Bay College - Main Campus seeks an Administrative Assistant to support the Dean of Arts, Sciences, and Teaching and Learning. You will manage calendars, travel, records, and communications while coordinating office operations and reporting.

The role also assists with faculty records, course scheduling, budgets, and meetings. Strong organization, discretion, and independence are essential in a fast-paced academic environment.