Senior Administrative Assistant to the Dean

University of Oklahoma; Norman (OK); On-site; USD 55,000 - 75,000; Full time

Job summary

University of Oklahoma in Norman seeks an Assistant to the Dean to coordinate the dean's calendar, communications, and college-level processes with limited supervision. You will prepare materials for college meetings and liaise with internal and external stakeholders to support college operations.

The role requires a Bachelor's degree and at least 3 years of related experience, plus strong proficiency in Microsoft Office, Excel, and document preparation.

Qualifications

• :Bachelor's degree required.
• :At least 3 years of related experience.
• :Proficiency with Microsoft Office and Adobe Acrobat Pro.
• :Strong written and verbal communication.
• :Ability to plan calendars, travel, and college-level processes.

Responsibilities

• Manages the dean's calendar, travel arrangements, daily scheduling, and meetings.
• Prepares correspondence, reports, and presentation materials.
• Compiles data and prepares reports for inquiries.
• Coordinates college committee meetings and minutes.
• Acts as liaison between the dean's office and internal/external stakeholders.
• Maintains confidential personnel records.
• Plans and leads leadership, faculty, and staff meetings.
• Directs daily operations for the Dean’s office.
• Prepares background material for decisions and external commitments.
• Interprets and communicates university policies with confidentiality.

Skills

Microsoft Office Suite

Proofreading

Interpersonal skills

Independent worker

Multitasking

Detail oriented

Time management

Written and verbal communication

Education

Bachelor's Degree

Tools

Excel (Advanced)

FAS – Digital Measures

TPS

Concur

Zoom

Job description

University of Oklahoma in Norman seeks an Assistant to the Dean to coordinate the dean's calendar, communications, and college-level processes with limited supervision. You will prepare materials for college meetings and liaise with internal and external stakeholders to support college operations.

The role requires a Bachelor's degree and at least 3 years of related experience, plus strong proficiency in Microsoft Office, Excel, and document preparation.