Executive Assistant to CXO | Hybrid | Global Travel

Fullsight; Warrendale (Allegheny County); Hybrid; USD 65,000 - 100,000; Full time

Job summary

Fullsight seeks an Executive Assistant to support the CXO team with high-level problem solving and administrative tasks. You will manage calendars, coordinate domestic and international travel, prepare reports and materials, and liaise with board members and senior leaders to promote organizational efficiency.

The role requires discretion, superb communication, and the ability to prioritize in a fast-paced environment.

Qualifications

• Experience supporting senior executives with scheduling, travel, and correspondence.
• Ability to manage confidential information with discretion and tact.
• Strong time management and prioritization in a dynamic environment.
• Proven track record of high-quality written and verbal communication.
• Experience handling budgets and accounts payable processes.

Responsibilities

• Provide executive-level support to CXOs and board members.
• Coordinate calendars, meetings, and travel arrangements (domestic and international).
• Prepare presentations, reports, and business plans for executive use.
• Draft and proofread routine and non-routine correspondence.
• Monitor deadlines, track task progress, and escalate concerns as needed.
• Serve as staff liaison for governance committees and meetings.

Skills

Multitasking

Prioritization

Communication (oral)

Communication (written)

Discretion

Professionalism

Interpersonal skills

Diplomacy

Problem solving

Education

Associate's degree in Business or related field

Bachelor's degree preferred

Tools

MS Office

MS Outlook

Word

Excel

PowerPoint

MS Teams

WebEx

Concur

Job description

Fullsight seeks an Executive Assistant to support the CXO team with high-level problem solving and administrative tasks. You will manage calendars, coordinate domestic and international travel, prepare reports and materials, and liaise with board members and senior leaders to promote organizational efficiency.

The role requires discretion, superb communication, and the ability to prioritize in a fast-paced environment.