Executive Assistant to CEO — Hybrid, Global Travel

Priority VA; Florida; Hybrid; USD 80,000 - 90,000; Full time

Benefits offered by this job

Health benefits

PTO

Disability insurance

401(k) with company match

Life insurance

Performance-based bonuses

Professional development

Job summary

Priority VA in Fort Lauderdale, FL is seeking an experienced Executive Assistant to support the CEO. The role focuses on owning the calendar, inbox, and travel logistics, while maintaining discretion with sensitive financial information.

You will prepare materials, manage special projects, and collaborate across the team to keep the CEO's operations seamless. Ideal candidates have 5+ years of executive-support experience, exceptional communication, and a proactive, high-judgment mindset.

Qualifications

• 5+ years of Executive Assistant experience supporting leaders in a fast-paced environment.
• Solutions-oriented with a strong sense of ownership and accountability.
• Strong judgment, discretion, and trustworthiness with confidential and financial information.
• Ability to work independently, anticipate needs, utilize resources, and act before being asked.

Responsibilities

• Own a complex calendar while protecting the CEO’s white space, personal time, and focus.
• Manage the inbox end-to-end: monitor, route, draft or respond where appropriate, and flag what needs attention.
• Research and plan domestic and international travel, with full itineraries.
• Synthesize large amounts of information into narrowed, ready-to-use recommendations.
• Handle credit cards, financial information, and executive correspondence confidentially.
• Handle personal errands and logistics: returns, home support, events.
• Prepare executive meeting materials, including analytics, forecasts, and run-rate data.
• Manage special projects and initiatives as assigned by the CEO.
• Collaborate with team members on behalf of the CEO and company initiatives.

Skills

Executive support

Calendar management

Communication

Discretion

Travel planning

Proactive problem solving

Detail-oriented

Tools

Microsoft Outlook

Microsoft Teams

AI tools

Windows-based tools

Job description

Priority VA in Fort Lauderdale, FL is seeking an experienced Executive Assistant to support the CEO. The role focuses on owning the calendar, inbox, and travel logistics, while maintaining discretion with sensitive financial information.

You will prepare materials, manage special projects, and collaborate across the team to keep the CEO's operations seamless. Ideal candidates have 5+ years of executive-support experience, exceptional communication, and a proactive, high-judgment mindset.