Executive Assistant to CEO | Global Travel & Operations

MaintainX; Miami (FL); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Healthcare coverage

Dental coverage

Vision coverage

Equity opportunities

Job summary

MaintainX in Miami is seeking an experienced Executive Assistant to provide dedicated support to the CEO and a VP in a dynamic, hybrid work environment.

The ideal candidate will have strong organizational skills, be adaptable, and possess advanced proficiency in Google Workspace. Responsibilities include calendar management, travel coordination, and cross-functional support. Competitive salary and comprehensive benefits are offered.

Qualifications

• 5+ years of experience as an Executive Assistant or in high-level administrative support roles.
• Ability to manage complex travel itineraries and logistics.
• Experience in drafting polished correspondence and documentation.

Responsibilities

• Manage complex calendar for the CEO and VP, prioritizing requests.
• Plan and supervise travel logistics including international trips.
• Coordinate cross-departmental activities and manage sensitive inquiries.

Skills

Critical thinking

Organizational skills

Interpersonal communication

Google Workspace proficiency

Judgment in confidential situations

Education

Bachelor's Degree

Tools

Google Workspace

Job description

MaintainX in Miami is seeking an experienced Executive Assistant to provide dedicated support to the CEO and a VP in a dynamic, hybrid work environment.

The ideal candidate will have strong organizational skills, be adaptable, and possess advanced proficiency in Google Workspace. Responsibilities include calendar management, travel coordination, and cross-functional support. Competitive salary and comprehensive benefits are offered.