Executive Assistant to CEO | Hybrid, Global Travel

Gravity Staffing, Inc.; Dallas (TX); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Gravity Staffing, Inc. is seeking an Executive Assistant to support the CEO in the Dallas–Fort Worth area.

This hybrid role requires going into the office 1–2 days per week, with responsibilities spanning calendar management, travel planning, expense reporting, and liaison with stakeholders across time zones. The ideal candidate will be highly organized, proactive, and able to manage multiple moving parts, including vendor negotiations and event coordination.

Qualifications

• Four-year college degree is required.
• Proficient in Google Workspace.
• Professional polish and attitude.
• Must be a competent, confident self-starter with energy.

Responsibilities

• Manage CEO calendar across multiple time zones and priorities.
• Act as liaison with executives and stakeholders (internal and external).
• Coordinate frequent and complex travel arrangements.
• Prepare all expense reports in a timely manner.
• Coordinate complex meetings and logistics for attendees from multiple locations.
• Negotiate with vendors and coordinate events and logistics.
• Occasional personal tasks (gift purchasing, making appointments).
• Supervise and manage other EAs.

Skills

Calendar management

Executive liaison

Travel coordination

Expense reporting

Meeting logistics

Vendor negotiation

Event coordination

Supervise team

Initiative

Education

Bachelor's degree

Tools

Google Workspace

Job description

Gravity Staffing, Inc. is seeking an Executive Assistant to support the CEO in the Dallas–Fort Worth area.

This hybrid role requires going into the office 1–2 days per week, with responsibilities spanning calendar management, travel planning, expense reporting, and liaison with stakeholders across time zones. The ideal candidate will be highly organized, proactive, and able to manage multiple moving parts, including vendor negotiations and event coordination.