Executive Assistant to COO — Travel & Calendar Expert

Delaware North; Buffalo (NY); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Weekly pay

Training and development opportunities

Employee discounts

Flexible work schedules

Job summary

Delaware North is seeking a Senior Administrative Assistant to support the COO at our Global Headquarters in Buffalo, NY. You will handle travel arrangements via Concur, calendar management in Outlook, and expense reporting, providing proactive administrative support.

The role requires five years of experience supporting senior leaders, strong MS Office skills, and the ability to manage multiple priorities with discretion. We offer weekly pay, benefits, and development opportunities.

Qualifications

• Minimum five years of experience supporting senior leaders.
• Strong MS Office skills (Word, PowerPoint, Excel).
• High level of interpersonal skills and discretion.
• Ability to multi-task and prioritize effectively.

Responsibilities

• Complete daily tasks including answering phones and emails, screening callers, and managing documents.
• Provide basic administrative support including coordinating activities and meetings, preparing expense reports, processing invoices, and contacting team members.
• Interact with other Senior Administrative Assistants and Executives to complete tasks.
• Prioritize work to meet deadlines, and assist with special projects.
• Ability to make travel arrangements for multiple leaders.
• Perform routine clerical duties, such as reviewing mail, making copies, and mailing letters.
• Oversee vendor appointments, maintenance, and environmental upkeep for offices.

Skills

Administrative experience

Prioritization

Interpersonal skills

Communication

Education

High school diploma or GED

Tools

Concur

Outlook

Microsoft Office

Job description

Delaware North is seeking a Senior Administrative Assistant to support the COO at our Global Headquarters in Buffalo, NY. You will handle travel arrangements via Concur, calendar management in Outlook, and expense reporting, providing proactive administrative support.

The role requires five years of experience supporting senior leaders, strong MS Office skills, and the ability to manage multiple priorities with discretion. We offer weekly pay, benefits, and development opportunities.