Executive IT Administrative Assistant

Delaware North; Buffalo (NY); On-site; USD 55,399,000 - 91,550,000; Full time

Benefits offered by this job

Weekly pay

Training and development opportunities

Employee discounts

Flexible work schedules

Job summary

Delaware North in Buffalo, NY is seeking a full-time IT Administrative Assistant to provide high-level administrative support to senior IT leaders and managers. You will manage calendars, coordinate travel, prepare materials, process expenses, and handle communications with internal and external stakeholders.

The ideal candidate has an Associate degree, 3+ years of executive-support experience, and strong MS 365 proficiency, with exceptional organizational and confidential-information handling

Qualifications

• Associate degree preferred.
• 3+ years supporting senior IT leaders.
• Expertise managing calendars, travel, expenses and multiple priorities.
• Proficient with Microsoft 365 (PowerPoint, Excel, Word).
• Strong interpersonal and communication skills.
• Discretion with confidential information.

Responsibilities

• Manage executive calendars, coordinate meetings, travel, and appointments.
• Serve as primary contact for internal and external stakeholders.
• Prepare agendas, presentations, and meeting materials.
• Process expense reports, invoices, and admin requests.
• Clerical support: records, supplies, inquiries.
• Build relationships with executives and partners while handling sensitive information.
• Coordinate and execute special projects with timelines and deliverables.

Skills

Executive support

Calendar management

Travel coordination

Communication

Multitasking

Education

Associate degree

Tools

Microsoft 365

PowerPoint

Excel

Word

Job description

Delaware North in Buffalo, NY is seeking a full-time IT Administrative Assistant to provide high-level administrative support to senior IT leaders and managers. You will manage calendars, coordinate travel, prepare materials, process expenses, and handle communications with internal and external stakeholders.

The ideal candidate has an Associate degree, 3+ years of executive-support experience, and strong MS 365 proficiency, with exceptional organizational and confidential-information handling