Executive Assistant to COO — Global Coordination Pro

Feedinkoo: Remote Jobs; United States; Remote; USD 65,000 - 120,000; Full time

Job summary

QAD | Redzone is seeking an experienced Executive Assistant to support the COO and senior leadership across global teams. The role emphasizes calendar management, travel coordination, expense reporting, and confidential correspondence in a fast-paced, multinational environment.

You will draft communications, prepare presentations, and coordinate meetings with stakeholders worldwide, leveraging MS Office and Google Workspace tools to ensure smooth operations and strategic execution.

Qualifications

• 3+ years of executive or administrative support experience.
• Experience supporting C-level executives in a fast-paced, global setting.
• 2
• Strong project coordination and multitasking abilities with attention to detail.
• Excellent written and spoken English and professional discretion.
• Proficiency with MS Office and Google Workspace tools.

Responsibilities

• Independently support the COO across projects and cross-team coordination.
• Prepare and submit executive expense reports accurately and on time.
• Draft correspondence, presentations and confidential documents.
• Organize domestic and international travel, visas, accommodations and logistics.
• Manage executive calendars across multiple time zones and coordinate meetings.

Skills

Executive support experience

C-level support

Project coordination

Strong organizational skills

Analytical skills

Discretion with confidential info

English proficiency

MS Office (Outlook, Excel, PowerPoint)

Google Workspace

Google Meet / Microsoft Teams

Time management across time zones

Tools

Microsoft Office

Google Workspace

Google Meet

Microsoft Teams

Job description

QAD | Redzone is seeking an experienced Executive Assistant to support the COO and senior leadership across global teams. The role emphasizes calendar management, travel coordination, expense reporting, and confidential correspondence in a fast-paced, multinational environment.

You will draft communications, prepare presentations, and coordinate meetings with stakeholders worldwide, leveraging MS Office and Google Workspace tools to ensure smooth operations and strategic execution.