COO Executive Assistant | Master Calendar & Global Travel

SELECT SEARCH CONSULTANTS LP; Houston (TX); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Annual bonus

Paid overtime

Comprehensive benefits

Job summary

SELECT SEARCH CONSULTANTS LP, Energy firm in Houston, seeks an experienced Executive Assistant to support the COO. This in-office role requires managing the COO's calendar, travel arrangements, expense reports, and confidential communications while coordinating governance activities and leadership meetings.

Work is fully in-office, Monday–Friday, with an excellent benefits package, paid overtime, and annual bonus opportunity.

Qualifications

• 5-7+ years of senior executive support experience.
• Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).
• Experience coordinating executive or Board-level meetings and governance activities.
• Ability to work with AI tools to improve efficiency.
• Experience handling confidential information and calendars.

Responsibilities

• Manage the COO's complex calendar and time-zone coordination.
• Coordinate complex domestic and international travel arrangements.
• Prepare and submit expense reports and support executive admin needs.
• Draft, review, and manage confidential correspondence and materials.
• Serve as primary contact for internal and external stakeholders.
• Coordinate materials for meetings, governance, and leadership forums.
• Attend leadership meetings, document decisions, track action items.
• Track deadlines and signatures, manage office logistics.

Skills

Calendar management

Travel coordination

Executive communication

AI tools proficiency

Stakeholder management

Tools

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

SELECT SEARCH CONSULTANTS LP, Energy firm in Houston, seeks an experienced Executive Assistant to support the COO. This in-office role requires managing the COO's calendar, travel arrangements, expense reports, and confidential communications while coordinating governance activities and leadership meetings.

Work is fully in-office, Monday–Friday, with an excellent benefits package, paid overtime, and annual bonus opportunity.