Executive Assistant to COO — Calendar, Travel & Admin

Native Forward Scholars Fund; Albuquerque (NM); On-site; USD 42,000 - 60,000; Full time

Job summary

Native Forward Scholars Fund is seeking a detail-oriented Administrative Assistant to support the Chief Operations Officer. You will manage calendars, arrange meetings and travel, handle calls, draft communications, and help with financial records while maintaining confidentiality and professionalism.

The role requires a Bachelor’s degree and at least two years of related experience, with strong MS Office skills and the ability to work independently in a dynamic nonprofit environment.

Qualifications

• Bachelor’s Degree in a related field or equivalent experience.
• Minimum two years of administrative or related experience.
• Valid driver’s license and ability to pass background checks.

Responsibilities

• Maintain COO’s calendar, schedule meetings, and coordinate travel.
• Screen calls and correspondence and respond appropriately.
• Draft and review communications and documents for accuracy.
• Prepare minutes, agendas, and notes for meetings.
• Process accounts payable, purchasing, and travel expenses.
• Maintain filing systems and organize related documents.

Skills

Calendar management

Event coordination

Communication skills

Confidentiality

MS Office

Travel coordination

Records management

Independent work

Education

Bachelor’s Degree

Tools

MS Office

Job description

Native Forward Scholars Fund is seeking a detail-oriented Administrative Assistant to support the Chief Operations Officer. You will manage calendars, arrange meetings and travel, handle calls, draft communications, and help with financial records while maintaining confidentiality and professionalism.

The role requires a Bachelor’s degree and at least two years of related experience, with strong MS Office skills and the ability to work independently in a dynamic nonprofit environment.