Senior Administrative Assistant to the COO

Delaware North; Buffalo (NY); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Weekly pay

Training and development opportunities

Employee discounts

Flexible work schedules

Job summary

Delaware North is hiring a full-time Senior Administrative Assistant to support the Chief Operations Officer at the Global Headquarters in Buffalo, NY. Responsibilities include travel arrangements via Concur, calendar management in Outlook, coordinating meetings, and preparing expense reports.

The role requires at least five years of experience supporting senior leaders and proficiency in Microsoft Office. Strong multitasking and confidentiality are essential.

Qualifications

• Minimum five (5) years of experience in an administrative position supporting senior leaders.
• Intermediate proficiency in Word, PowerPoint and Excel.
• High school diploma or GED required.

Responsibilities

• Complete daily tasks including answering phones and emails, screening callers, and managing documents.
• Provide basic administrative support including coordinating activities and meetings, preparing expense reports, processing invoices, and contacting team members.
• Interact with other Senior Administrative Assistants and Executives to complete tasks.
• Prioritize work to meet deadlines, and assist with special projects.
• Ability to make travel arrangements for multiple leaders.
• Perform routine clerical duties, such as reviewing mail, making copies, and mailing letters.
• Oversee vendor appointments, maintenance, and environmental upkeep for offices.

Skills

Administrative experience

Microsoft Office Suite

Interpersonal skills

Time management

Education

High school diploma or GED

Tools

Concur

Outlook

Job description

The opportunity

Delaware North is hiring a full-time Senior Administrative Assistant to join our team at our Global Headquarters in Buffalo, New York. In this role, you will support the Chief Operations Officer of our Parks and Resorts subsidiary, assisting with a variety of administrative duties such as travel arrangements through Concur, calendar management in Outlook, coordinating activities and meetings, and preparing expense reports.

If you enjoy providing support to a team of executives to make their work day run smoothly.

Pay

$25.00 - $30.00 / hour

Information on our comprehensive benefits package can be found at https://careers.delawarenorth.com/whatweoffer.

What we offer

We care about our team members personal and professional well-being. Delaware North provides a benefits package designed to give you the comfort, safety, and security you need to deliver exceptional experiences for our guests. All team members receive benefits including:

• Weekly pay
• Training and development opportunities
• Employee discounts
• Flexible work schedules

Eligible team members may also receive: health, dental, and vision insurance, 401(k) with company match, paid vacation days and holidays, paid parental bonding leave, employee assistance program, and tuition and/or professional certification reimbursement.

What will you do?

• Complete daily tasks including answering phones and emails, screening callers, and managing documents.
• Provide basic administrative support which includes coordinating activities and meetings, preparing expense reports, processing invoices, and contacting team members.
• Interact with other Senior Administrative Assistants and Executives to complete tasks.
• Prioritize work to meet deadlines, and assist with special projects.
• Ability to make travel arrangements for multiple leaders.
• Perform routine clerical duties, such as reviewing mail, making copies, and mailing letters.
• Oversee vendor appointments, maintenance, and environmental upkeep for offices.

More about you

• Minimum five (5) years of experience in an administrative position supporting senior leaders.
• Previous experience with Microsoft Office Suite; minimum intermediate level at Word, PowerPoint, and Excel.
• High level of interpersonal skills to handle sensitive and confidential situations.
• Ability to prioritize and handle multiple tasks simultaneously.
• High school diploma or GED required.

Shift details

Days
Evenings as needed
On call

Source: Hospitality Online