Executive Assistant to COO/CFO – Healthcare Operations

MemorialCare Health System; Long Beach (CA); On-site; USD 58,000 - 85,000; Full time

Job summary

MemorialCare Health System is seeking an Executive Assistant to support the COO/CFO in Long Beach, CA. The role performs advanced administrative duties, managing calendars, preparing materials, and serving as the primary contact for executives and staff.

Responsibilities include coordinating meetings, handling confidential information, and providing technical support for presentations. A high-energy professional with strong office software skills is essential to succeed in this fast-paced

Qualifications

• Requires 5 to 10 years working for a senior level executive in a major department, in addition to office management experience preferred.
• High energy levels and tolerance of tight deadlines, time pressures and ambiguity.
• In-depth, broad, contemporary knowledge of multiple areas of software applications used in business (Microsoft Office, Excel, Visio, Outlook) and PC operation.
• Ability to type 65-70 WPM.

Responsibilities

• Prepares reports and records, makes appointments and keeps the calendar for the manager and support groups.
• Screens visitors and telephone calls, routes incoming and outgoing mail.
• Attends staff meetings and records minutes. Coordinates meeting schedules, produces materials and distributes handouts.
• Prepares confidential and special reports including periodic statistical reports; handles tasks requiring independent judgement and discretion.
• Acts as liaison between the department and the manager; develops and improves office procedures.
• Provides A/V support for presentations and communications.

Skills

Executive support experience

Education

High School Diploma

College degree preferred

Tools

Microsoft Office

Excel

Visio

Outlook

Job description

MemorialCare Health System is seeking an Executive Assistant to support the COO/CFO in Long Beach, CA. The role performs advanced administrative duties, managing calendars, preparing materials, and serving as the primary contact for executives and staff.

Responsibilities include coordinating meetings, handling confidential information, and providing technical support for presentations. A high-energy professional with strong office software skills is essential to succeed in this fast-paced