Executive Assistant to Leadership — Healthcare Admin & Operations

Workable; Monterey (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Health savings account

Paid time off

Professional development assistance

Retirement plan

Job summary

Solomon Medical Inc. in California is seeking an Executive Assistant to support the CMO, COO, Managing Director, and Practice Manager.

You will manage calendars, prepare materials for leadership reviews, and handle confidential communications in a fast-paced physician-led post-acute care environment. This role offers exposure to healthcare administration and opportunities to grow into higher levels of office leadership while ensuring HIPAA-compliant workflows and smooth day-to-day operations

Qualifications

• Strong organization, attention to detail, and follow-through.
• Excellent written communication and professional email/document skills.
• Calm, solutions-focused mindset in a fast-paced environment.
• Strong judgment and discretion with confidential information.
• Tech confidence with Microsoft 365 (Outlook, Word, Excel, Teams).

Responsibilities

• Manage calendars, scheduling, meetings, and shifting priorities for the leadership team.
• Prepare and organize materials for meetings, calls, and business reviews.
• Draft, edit, and organize emails, documents, and internal communications.
• Track action items, deadlines, and requests to keep initiatives moving.
• Coordinate meetings with internal teams, facilities, vendors, and external partners.
• Handle sensitive and confidential information with discretion and HIPAA awareness.

Skills

Organization

Communication

Discretion

MS Office

Adaptability

Education

Bachelor’s degree or equivalent

Tools

Microsoft 365 Suite

Job description

Solomon Medical Inc. in California is seeking an Executive Assistant to support the CMO, COO, Managing Director, and Practice Manager.

You will manage calendars, prepare materials for leadership reviews, and handle confidential communications in a fast-paced physician-led post-acute care environment. This role offers exposure to healthcare administration and opportunities to grow into higher levels of office leadership while ensuring HIPAA-compliant workflows and smooth day-to-day operations