Exec Assistant, COO/CFO

MemorialCare; Long Beach (CA); On-site; USD 58,000 - 85,000; Full time

Job summary

MemorialCare is seeking an Executive Assistant to support the COO/CFO at Long Beach Medical Center. The role centers on administrative leadership, calendar management and confidential communications in a hospital administration setting.

Ideal candidates bring 5–10 years supporting senior executives, strong MS Office skills and a typing speed of 65–70 WPM. A college degree is preferred, and the position is full-time with day shifts at the Long Beach campus.

Qualifications

• Requires 5 to 10 years working for a senior level executive in a major department.
• High energy levels and ability to meet tight deadlines.
• Proficient with Microsoft Office, Excel, Visio, Outlook and basic PC operation.
• Typing speed of 65–70 words per minute.

Responsibilities

• Prepares reports and records, manages calendar for the manager and teams.
• Screens visitors and calls, routes mail and supports communications.
• Attends meetings and records minutes; coordinates schedules and materials.
• Prepares confidential and special reports; uses judgment with sensitive information.
• Acts as liaison between department and manager; improves office procedures.
• Gathers data, supports presentations and distributes handouts.

Skills

Executive support

MS Office

Typing 65-70 wpm

Time management

Education

High School Diploma

College degree preferred

Job description

Title: Exec Assistant, COO/CFO

Location: Long Beach, CA

Department: Hospital Administration

Status: Full-time

Shift: Days

Range: * $42.32 - $61.35/hr

At MemorialCare Health System, we believe in providing extraordinary healthcare to our communities and an exceptional working environment for our employees. MemorialCare stands for excellence in healthcare. Across our family of medical centers, we support each one of our bright, talented employees in reaching the highest levels of professional development, contribution, collaboration and accountability. Whatever your role and whatever expertise you bring, we are dedicated to helping you achieve your full potential in an environment of respect, innovation and teamwork.

Position Summary

Performs diverse and advanced administrative and secretarial support to Long Beach Medical Center. Applies knowledge of business and applications to research topics, investigate problems or questions, and provide necessary information and/or achieve resolution. Functions as a key point of contact for customer service and is accountable for achieving satisfactory and positive outcomes with key contacts. Facilitates meeting logistics, agendas, and minutes for Governing Board and associated subcommittees. Composes memorandums and reports. Uses discretionary initiative and judgment in handling sensitive and confidential details. Demonstrates superior interpersonal and administrative skills commensurate with the position.

• Prepares reports and records, makes appointments and keeps the calendar for the manager and support groups.
• Screens visitors and telephone calls, routes incoming and outgoing mail.
• Attends staff meetings and records minutes. Gathers information, coordinates meeting schedules, produce material on computer and provides other administrative support as needed for meetings, seminars, speeches, lectures. Assembles, prepares, and distributes handout material.
• Prepares confidential and special reports including periodic statistical reports. Responsible for certain work tasks that require independent judgement, confidentiality and action to ensure accurate, timely, successful completion.
• Acts as a liaison between the department and the manager. Develops and recommends office procedures to ensure overall smooth office operations.
• Communicates effectively in verbal and written form including the ability to provide A/V for presentations.
• Performs other duties as assigned.

Placement in the pay range is based on multiple factors including, but not limited to, relevant years of experience and qualifications. In addition to base pay, there may be additional compensation available for this role, including but not limited to, shift differentials, extra shift incentives, and bonus opportunities.Health and wellness is our passion at MemorialCare-that includes taking good care of employees and their dependents. We offer high quality health insurance plan options, so you can select the best choice for your family. And there's more...Check out our MemorialCare Benefits for more information about our Benefits and Rewards.

Minimum Requirements

Qualifications:

• Requires 5 to 10 years working for a senior level executive in a major department, in addition to office management experience preferred.
• High energy levels and tolerance of tight deadlines, time pressures and ambiguity.
• In-depth, broad, contemporary knowledge of multiple areas of software applications used in business (Microsoft Office, Excel, Visio, Outlook, etc.) and PC operation.
• Ability to type 65-70 WPM.

Education/Licensure/Certification:

• High School Diploma. College degree preferred.