Exec Assistant, COO/CFO

LBMMC-LBMMC Hospital; Long Beach (CA); On-site; USD 58,000 - 85,000; Full time

Job summary

MemorialCare Health System is seeking an Executive Assistant to support the COO/CFO in Long Beach, CA. The role performs advanced administrative duties, managing calendars, preparing materials, and serving as the primary contact for executives and staff.

Responsibilities include coordinating meetings, handling confidential information, and providing technical support for presentations. A high-energy professional with strong office software skills is essential to succeed in this fast-paced

Qualifications

• Requires 5 to 10 years working for a senior level executive in a major department, in addition to office management experience preferred.
• High energy levels and tolerance of tight deadlines, time pressures and ambiguity.
• In-depth, broad, contemporary knowledge of multiple areas of software applications used in business (Microsoft Office, Excel, Visio, Outlook) and PC operation.
• Ability to type 65-70 WPM.

Responsibilities

• Prepares reports and records, makes appointments and keeps the calendar for the manager and support groups.
• Screens visitors and telephone calls, routes incoming and outgoing mail.
• Attends staff meetings and records minutes. Coordinates meeting schedules, produces materials and distributes handouts.
• Prepares confidential and special reports including periodic statistical reports; handles tasks requiring independent judgement and discretion.
• Acts as liaison between the department and the manager; develops and improves office procedures.
• Provides A/V support for presentations and communications.

Skills

Executive support experience

Education

High School Diploma

College degree preferred

Tools

Microsoft Office

Excel

Visio

Outlook

Job description

Title: Exec Assistant, COO/CFO

Location: Long Beach, CA

Department: Hospital Administration

Status: Full-time

Shift: Days

Range: * $42.32 - $61.35/hr

At MemorialCare Health System, we believe in providing extraordinary healthcare to our communities and an exceptional working environment for our employees. MemorialCare stands for excellence in healthcare. Across our family of medical centers, we support each one of our bright, talented employees in reaching the highest levels of professional development, contribution, collaboration and accountability. Whatever your role and whatever expertise you bring, we are dedicated to helping you achieve your full potential in an environment of respect, innovation and teamwork.

Position Summary

Performs diverse and advanced administrative and secretarial support to Long Beach Medical Center. Applies knowledge of business and applications to research topics, investigate problems or questions, and provide necessary information and/or achieve resolution. Functions as a key point of contact for customer service and is accountable for achieving satisfactory and positive outcomes with key contacts. Facilitates meeting logistics, agendas, and minutes for Governing Board and associated subcommittees. Composes memorandums and reports. Uses discretionary initiative and judgment in handling sensitive and confidential details. Demonstrates superior interpersonal and administrative skills commensurate with the position.

• Prepares reports and records, makes appointments and keeps the calendar for the manager and support groups.
• Screens visitors and telephone calls, routes incoming and outgoing mail.
• Attends staff meetings and records minutes. Gathers information, coordinates meeting schedules, produce material on computer and provides other administrative support as needed for meetings, seminars, speeches, lectures. Assembles, prepares, and distributes handout material.
• Prepares confidential and special reports including periodic statistical reports. Responsible for certain work tasks that require independent judgement, confidentiality and action to ensure accurate, timely, successful completion.
• Acts as a liaison between the department and the manager. Develops and recommends office procedures to ensure overall smooth office operations.
• Communicates effectively in verbal and written form including the ability to provide A/V for presentations.
• Performs other duties as assigned.

Placement in the pay range is based on multiple factors including, but not limited to, relevant years of experience and qualifications. In addition to base pay, there may be additional compensation available for this role, including but not limited to, shift differentials, extra shift incentives, and bonus opportunities.Health and wellness is our passion at MemorialCare—that includes taking good care of employees and their dependents. We offer high quality health insurance plan options, so you can select the best choice for your family. And there’s more...Check out our MemorialCare Benefits for more information about our Benefits and Rewards.

Minimum Requirements

Qualifications:

• Requires 5 to 10 years working for a senior level executive in a major department, in addition to office management experience preferred.
• High energy levels and tolerance of tight deadlines, time pressures and ambiguity.
• In-depth, broad, contemporary knowledge of multiple areas of software applications used in business (Microsoft Office, Excel, Visio, Outlook, etc.) and PC operation.
• Ability to type 65-70 WPM.

Education/Licensure/Certification:

• High School Diploma. College degree preferred.