Executive Assistant to CEO & CFO – Healthcare

Ultimate Staffing; Roswell (GA); On-site; USD 70,000 - 100,000; Full time

Job summary

Ultimate Staffing seeks an Executive Assistant to support the CEO and CFO in a fast-paced healthcare environment. The role manages complex calendars, coordinates domestic and international travel, and handles confidential documents while supporting executive operations and global communication.

The ideal candidate has 5+ years of senior-executive support, healthcare exposure, and strong Microsoft Office skills.

Qualifications

• 5+ years supporting senior executives (CEO, CFO, or equivalent).
• Experience in healthcare or regulated industries preferred.
• Strong proficiency in Microsoft Office and collaboration tools.

Responsibilities

• Manage complex executive calendars, meetings, and priorities across time zones.
• Coordinate domestic and international travel, including detailed itineraries.
• Prepare and reconcile expense reports in compliance with company policies.
• Support employee onboarding and assist with open enrollment and HR coordination.
• Draft, proofread, and manage confidential documents and oversee document execution.
• Serve as a liaison between executives, internal teams, and international clients.
• Organize meeting logistics, materials, and follow-up actions.

Skills

Exceptional organization

Time management

Strong communication

Confidentiality

Multitask across global teams

Tools

Microsoft Office

Job description

Ultimate Staffing seeks an Executive Assistant to support the CEO and CFO in a fast-paced healthcare environment. The role manages complex calendars, coordinates domestic and international travel, and handles confidential documents while supporting executive operations and global communication.

The ideal candidate has 5+ years of senior-executive support, healthcare exposure, and strong Microsoft Office skills.