Executive Assistant to City Engineer – Strategic Admin

Talentify; Douglasville (GA); On-site; USD 55,000 - 75,000; Full time

Job summary

Talentify is seeking an Executive Assistant to provide comprehensive administrative support to the City Engineer and the Engineering Department. The role involves managing complex calendars, drafting correspondence, and maintaining efficient filing systems, while ensuring confidentiality in dealing with sensitive information.

Responsibilities include coordinating travel, training documentation, budget monitoring, and supporting the transition to digital platforms using IWorQ and Bluebeam.

Qualifications

• Associate's degree in a related field and four (4) years of progressively responsible administrative experience; or an equivalent combination of education and experience.
• Bachelor's degree and public sector experience preferred.
• Notary Public.

Responsibilities

• Provide comprehensive administrative support to the City Engineer and Engineering Department.
• Manage complex calendars, correspondence, and communications for the Engineering Director.
• Draft correspondence, reports, and technical documents; maintain filing systems and process mailings.
• Operate office equipment and software to support department operations.
• Maintain Engineering Department website; support transition to digital platforms (IWorQs) and Bluebeam.
• Process travel requests, training documentation, and educational records.
• Manage financial responsibilities including payments, PO codes, budget monitoring, and financial recommendations.
• Maintain confidentiality of personnel, customer, and operational information.

Skills

Calendar management

Drafting correspondence

Verbal and written communication

Administrative support

Confidentiality

Website maintenance

Financial administration

Meeting software

multitasking

Education

Associate's degree in related field

Bachelor's degree preferred

Tools

IWorQ

Bluebeam

Microsoft Office

Job description

Talentify is seeking an Executive Assistant to provide comprehensive administrative support to the City Engineer and the Engineering Department. The role involves managing complex calendars, drafting correspondence, and maintaining efficient filing systems, while ensuring confidentiality in dealing with sensitive information.

Responsibilities include coordinating travel, training documentation, budget monitoring, and supporting the transition to digital platforms using IWorQ and Bluebeam.