Strategic Executive Assistant to Engineering Leadership

Visa Hunt; Washington; On-site; USD 136,000 - 170,000; Full time

Benefits offered by this job

Comprehensive health benefits

Retirement benefits

Learning & development stipend

Generous PTO

Commuter stipend

Job summary

Scale AI is seeking an Executive Assistant based in Washington, DC to support the General Manager and VP of Engineering of Public Sector in their day to day role, plus ad-hoc support to the Public Sector LT team. You will manage complex calendars, coordinate travel, handle high-level communications, and help plan events while maintaining discretion with confidential information.

The role offers a competitive base salary and comprehensive benefits; the base salary range for this full-time

Qualifications

• 7+ years of experience as an executive assistant in a fast-paced environment, preferably in the tech or AI industry.
• Exceptional organizational and time-management skills.
• Strong communication skills, both written and spoken.
• Proficiency in office productivity tools and ability to learn new software quickly.
• Experience in building and managing relationships with high-level external stakeholders, including government officials.
• Ability to work flexibly and adapt to changing priorities with multiple stakeholders involved.

Responsibilities

• Manage complex calendars and schedules for the team, including coordinating meetings, track travel and manage requests, and prioritizing commitments with team members
• Book travel including flights, accommodation and transportation
• Manage bookings for client meals, events, and similar requests
• Act as a primary point of contact for internal and external stakeholders, including clients, partners, and government ministries
• Building strong relationships with key EAs and Chiefs of Staff of priority customers
• Handle high-level administrative tasks such as email management, expenses, document preparation and team administration
• Coordinate and plan internal team events, off-site meetings, and company initiatives
• Manage any high priority / VIP meetings, guest visits, etc.
• Plan and run team social events, keeping the events varied and within set budgets
• Manage confidential information with utmost discretion and professionalism

Skills

Executive support

Calendar management

Organizational skills

Communication skills

Stakeholder relations

Adaptability

Job description

Scale AI is seeking an Executive Assistant based in Washington, DC to support the General Manager and VP of Engineering of Public Sector in their day to day role, plus ad-hoc support to the Public Sector LT team. You will manage complex calendars, coordinate travel, handle high-level communications, and help plan events while maintaining discretion with confidential information.

The role offers a competitive base salary and comprehensive benefits; the base salary range for this full-time