Executive Assistant

Townley Engineering & Manufacturing Co; Chicago (IL); On-site; USD 40,000 - 60,000; Full time

Job summary

A leading engineering firm in Chicago is seeking an experienced administrative professional to provide high-level support to executives. Responsibilities include managing schedules, preparing documents, and coordinating meetings to ensure efficient operations. The ideal candidate will possess strong organizational skills, discretion, and a minimum of two years of relevant experience. This role is office-based and requires strong computer proficiency.

Qualifications

• Minimum of two years of relevant administrative experience required.
• Proficient in using computers for data entry and document preparation.
• Strong organizational and interpersonal skills.

Responsibilities

• Manage executive calendars and schedule appointments.
• Prepare meeting agendas and record minutes.
• Draft and format various documents and reports.

Skills

Organizational skills

Communication

Attention to detail

Discretion

Education

Associate's degree or equivalent

Tools

Microsoft Office Suite

Data entry software

Job description

Job Purpose: Provide high-level administrative support to company executives. You will be responsible for managing schedules, coordinating meetings, handling correspondence, and performing various administrative tasks to ensure efficient operations within the organization.

Main Duties and Responsibilities

• Manage and maintain executive calendars, including scheduling appointments, meetings, and travel arrangements.
• Screen and prioritize incoming communications (calls, emails, correspondence), responding on behalf of the executive when appropriate.
• Prepare and distribute meeting agendas, record accurate minutes, and follow up on action items.
• Draft, edit, and format a variety of documents, presentations, and reports.
• Maintain organized digital and physical filing systems, ensuring the confidentiality of sensitive materials.
• Serve as a liaison between executives and internal departments, external partners, and clients.
• Assist in the coordination and execution of special projects and organizational initiatives.
• Perform additional administrative duties as assigned by executive leadership.

Qualifications

• Associate's degree or equivalent combination of education and experience; a minimum of two (2) years of relevant administrative experience is required.
• Demonstrated ability to plan, prioritize, and execute tasks with accuracy and attention to detail.
• Proficient in using computers and related software for data entry, document preparation, and communication.
• Strong discretion and sound judgment when handling confidential information.
• Excellent organizational and interpersonal skills, with a professional and proactive approach to responsibilities.

Townley Engineering & Manufacturing is an Equal Opportunity Employer/Veterans/Disabled.

Townley Engineering & Manufacturing is a drug-free workplace. Candidates must be able to pass a post-offer / pre-employment drug screen and job-related employment physicals.

Candidates must be legally authorized to work in the United States.