Executive Administrative Assistant to Engineering Director

Mississippi Power Co; Naperville (IL); On-site; USD 38,000 - 74,000; Full time

Job summary

Southern Company Gas is seeking an organized Administrative Assistant to support the Director of Engineering and the wider Engineering team. Responsibilities include calendar management, meeting logistics, travel arrangements, expense processing, and maintaining department documents.

The role requires discretion, initiative, and strong organization to manage multiple priorities in a fast-paced engineering environment.

Qualifications

• High school diploma or GED required; associate degree preferred.
• Experience supporting a leader or department for 2+ years.
• Experience planning meetings, travel, and expense reporting.
• Strong organization, communication, and discretion.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Provide direct administrative support to the Director of Engineering and the Engineering organization.
• Manage calendars, prioritize requests, resolve conflicts, and prepare materials.
• Coordinate logistics for meetings and events, including room bookings and AV needs.
• Arrange travel for leaders, including transportation and lodging itineraries.
• Prepare and maintain department documents, reports, and agendas; track action items.
• Reconcile purchasing card activities, invoices, and expense reports.

Skills

Calendar management

Travel coordination

Meeting coordination

Discretion

Communication

Education

High School Diploma / GED

Associate degree preferred

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Teams

SharePoint

Job description

Southern Company Gas is seeking an organized Administrative Assistant to support the Director of Engineering and the wider Engineering team. Responsibilities include calendar management, meeting logistics, travel arrangements, expense processing, and maintaining department documents.

The role requires discretion, initiative, and strong organization to manage multiple priorities in a fast-paced engineering environment.