Executive Admin Assistant for Engineering & Strategy

Johnson Controls, Inc.; Burlington, Northern (MA, KY); Hybrid; USD 70,000 - 83,000; Full time

Benefits offered by this job

Competitive salary

Paid vacation, holidays, and sick time

Comprehensive benefits package with 41

On-the-job and cross-training

Job summary

Johnson Controls is seeking an Administrative Assistant to support its leadership team and keep day-to-day operations running smoothly. You will coordinate calendars, meetings, travel, and office logistics in a fast-paced environment.

The ideal candidate is highly organized, proactive, and adaptable, with strong communication and discretion. Responsibilities include preparing agendas, handling records, onboarding newbies, and fostering cross-functional collaboration.

Qualifications

• 2+ years of experience in an administrative, executive assistant, office coordinator, or similar support role.
• Strong organizational and time management skills with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace.
• Ability to prioritize multiple tasks and adapt to changing business needs.
• Demonstrated professionalism and discretion when handling confidential information.
• Strong customer service mindset and collaborative approach to supporting internal teams.

Responsibilities

• Provide administrative support to leaders and cross-functional teams.
• Coordinate calendars, meetings, conference rooms, and travel arrangements.
• Prepare meeting agendas, take notes, and track follow-up action items as needed.
• Manage office supplies, equipment, and vendor relationships to support daily operations.
• Welcome visitors and assist with office logistics and employee events.
• Process expense reports, purchase requests, invoices, and other administrative documentation.
• Maintain organized electronic and physical records while ensuring confidentiality of sensitive information.
• Assist with onboarding logistics for new employees, including workspace setup and coordination with internal departments.
• Support planning and execution of company meetings, events, and team activities.
• Contribute to continuous improvement of administrative processes and office procedures.
• Administer and maintain NDAs.
• Perform other administrative and operational duties as assigned.

Skills

Organizational skills

Time management

Communication

Discretion

Customer service

Multitasking

Collaboration

Professionalism

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Microsoft Office

Google Workspace

Job description

Johnson Controls is seeking an Administrative Assistant to support its leadership team and keep day-to-day operations running smoothly. You will coordinate calendars, meetings, travel, and office logistics in a fast-paced environment.

The ideal candidate is highly organized, proactive, and adaptable, with strong communication and discretion. Responsibilities include preparing agendas, handling records, onboarding newbies, and fostering cross-functional collaboration.