Strategic Executive Assistant to City Engineer

City of Douglasville; Douglasville (GA); On-site; USD 45,000 - 54,000; Full time

Job summary

The City of Douglasville is seeking an Executive Assistant to provide high-level administrative support to the Engineering Department. This role requires initiative, discretion, and strong organizational skills in a dynamic city government setting.

The incumbent will manage calendars, prepare reports, coordinate communications, and support digital initiatives using IWorQs and Bluebeam. A four-year track record in public administration is preferred, with an Associate degree required and Notary

Qualifications

• Associate degree and 4 years of progressively responsible administrative experience or equivalent.
• Bachelor’s degree and public sector experience preferred.
• Notary Public certification required.

Responsibilities

• Provides comprehensive administrative support to the Engineering Department.
• Manages complex calendars, correspondence, and communications for the Engineering Director.
• Drafts correspondence, reports, and technical documents; maintains filing systems and processes mailings.
• Operates office equipment and software to support department operations.
• Maintains the Engineering Dept. website and supports digital platform transitions (IWorQs, Bluebeam).
• Manages travel requests, training documentation, and educational records.
• Handles payments, purchase orders, invoice coding, budget monitoring and financial recommendations.
• Maintains confidentiality of personnel, customer, and operational information.
• Performs other related duties as required.

Skills

Calendar management

Verbal and written communication

Office software

Multi-tasking

Administrative support

Education

Associate’s degree

Bachelor’s degree (preferred)

Tools

IWorQs

Bluebeam

Job description

The City of Douglasville is seeking an Executive Assistant to provide high-level administrative support to the Engineering Department. This role requires initiative, discretion, and strong organizational skills in a dynamic city government setting.

The incumbent will manage calendars, prepare reports, coordinate communications, and support digital initiatives using IWorQs and Bluebeam. A four-year track record in public administration is preferred, with an Associate degree required and Notary